wedding planner contract templates

Professional Wedding Coordination Services Agreement

Instructions for Use

• Fill in all bracketed fields [__________] with the specific details of your event, service package, and contact information.
• Review the scope of services carefully; strike out any tasks not included in your specific package to avoid scope creep.
• Once completed, print two copies, have both parties sign and date each copy, and maintain one for your records.

1. Parties and Definitions

This Agreement is entered into on [Date] by and between: Planner: [Full Legal Name of Planner/Company], located at [Business Address] ("Planner") Client: [Full Name of Client 1] and [Full Name of Client 2], residing at [Client Mailing Address] ("Client")

Event Details: Event Date: [Date of Wedding] Venue Name: [Name of Venue] Venue Address: [Address of Venue]

2. Scope of Services

The Planner agrees to provide the following services: [ ] Full-Service Planning [ ] Month-of Coordination [ ] Partial Planning [ ] Additional Services: [List any custom services, e.g., rehearsal dinner, brunch]

3. Compensation and Payment Schedule

The total fee for services is $[__________].

• Retainer: A non-refundable retainer of $[__________] is due upon signing this Agreement to secure the event date.
• Installments: The remaining balance shall be paid as follows:
  • [Amount] due on [Date]
  • [Amount] due on [Date]
• Late Fees: Payments not received within [Number] days of the due date will incur a late fee of $[__________].

4. Cancellation and Rescheduling

• Cancellation by Client: If the Client cancels the event, the retainer is forfeited. If cancellation occurs within [Number] days of the event, the Client is responsible for [Percentage]% of the total contract fee.
• Rescheduling: If the Client reschedules, the Planner will make reasonable efforts to accommodate the new date. If the Planner is unavailable, the contract will be treated as a cancellation.

5. Responsibilities of the Parties

• Planner: Planner acts as an independent contractor. Planner will coordinate vendors, manage the event timeline, and oversee logistics on the day of the event.
• Client: Client is responsible for providing all necessary information, payments to third-party vendors, and timely communication regarding event decisions.

6. Limitation of Liability

The Planner’s total liability for any claims arising out of this Agreement shall not exceed the total amount paid by the Client to the Planner under this Agreement. The Planner is not responsible for the performance or failure of third-party vendors (e.g., caterers, florists, musicians).

7. Force Majeure

Neither party shall be liable for failure to perform their obligations if such failure is caused by an event beyond their reasonable control, including but not limited to acts of God, war, pandemic, or government restrictions.

8. Governing Law

This Agreement shall be governed by the laws of the State/Province of [__________].

Signature and Acknowledgment

Planner: Signature: __________ Printed Name: __________ Title: __________ Date: __________

Client 1: Signature: __________ Printed Name: __________ Date: __________

Client 2: Signature: __________ Printed Name: __________ Date: __________

Legal Disclaimer

This document is a general framework and does not constitute formal legal advice. Wedding industry regulations vary significantly by jurisdiction. Consult with qualified legal counsel in your area to ensure this agreement complies with local consumer protection laws and business regulations.