wedding planner contract template word

Professional Wedding Planning Services Agreement

Instructions for Use

• Fill in all bracketed fields with the specific details of your engagement; ensure dates, locations, and financial figures are double-checked for accuracy.
• Review the scope of services carefully to ensure it aligns with your verbal agreements, as this document supersedes all prior discussions.
• Both parties must sign and date the document in the presence of a witness or notary if required by your local jurisdiction to ensure enforceability.

Parties and Definitions

This Wedding Planning Services Agreement ("Agreement") is entered into as of [Date] by and between:

Planner: [Planner/Company Name], located at [Business Address] ("Planner").

Client(s): [Client Name 1] and [Client Name 2], residing at [Client Address] ("Client").

Event: The wedding ceremony and/or reception scheduled for [Event Date] at [Venue Name and Address] (the "Event").

Terms and Conditions

1. Scope of Services: Planner agrees to provide the following services: [List specific services, e.g., vendor coordination, timeline management, design consultation]. Any services outside this scope will require a separate written amendment or an additional fee.

2. Fees and Payment: Client agrees to pay a total fee of $[Total Amount]. A non-refundable retainer of $[Retainer Amount] is due upon signing this Agreement to secure the date. The remaining balance of $[Balance Amount] is due no later than [Number] days prior to the Event.

3. Expenses: Client is responsible for all third-party vendor costs. Planner shall not be responsible for any vendor fees, taxes, or gratuities unless explicitly stated in writing.

4. Cancellation and Rescheduling:

   • If Client cancels, the retainer is forfeited.
   • If Client cancels within [Number] days of the Event, the full balance is due.
   • Rescheduling is subject to Planner’s availability and a rescheduling fee of $[Amount].

5. Liability and Indemnification: Planner is not responsible for the performance or non-performance of third-party vendors. Client agrees to indemnify and hold Planner harmless from any claims, damages, or losses arising from the Event, except in cases of gross negligence or willful misconduct by the Planner.

6. Force Majeure: Neither party shall be liable for failure to perform due to causes beyond their reasonable control, including acts of God, fire, flood, pandemic, or government restrictions. In such events, the parties will negotiate a fair resolution regarding fees paid.

7. Governing Law: This Agreement shall be governed by the laws of the State/Province of [State/Province]. Any disputes shall be resolved in the courts of [County/District].

8. Entire Agreement: This document constitutes the entire agreement between the parties and replaces all prior oral or written understandings.

Signatures

The parties have executed this Agreement as of the date first written above.

Planner Signature: __________ Printed Name: [] Date: []

Client 1 Signature: __________ Printed Name: [] Date: []

Client 2 Signature: __________ Printed Name: [] Date: []

Disclaimer: This document is a general framework intended for informational purposes. It does not constitute legal advice. Laws regarding contracts vary by jurisdiction; you should consult with a qualified attorney to ensure this document meets your specific legal requirements.