wedding planner contract pdf

Professional Wedding Planning Services Agreement

Instructions for Use

• Fill in all bracketed information with the specific details of your event, ensuring that all names and dates are verified for accuracy.
• Both the Client and the Planner must initial each page and sign the final signature block to ensure the agreement is legally binding.
• Retain one fully executed copy of this document for your personal records and provide a copy to the other party immediately upon signing.

Parties and Definitions

This Agreement is entered into on [Date] by and between: Planner: [Full Legal Name of Planner/Company], located at [Planner Business Address] ("Planner"). Client: [Full Name of Client 1] and [Full Name of Client 2], residing at [Client Mailing Address] ("Client"). Event: The wedding ceremony and/or reception scheduled for [Date of Event] at [Venue Name and Address] ("Event").

Operative Terms

1. Scope of Services: Planner agrees to provide [Full/Partial/Day-of] coordination services as detailed in the attached "Scope of Work" Exhibit A. Any modifications to these services must be made in writing and signed by both parties.
2. Fees and Payment: The total fee for services is $[Total Amount]. A non-refundable retainer of $[Amount] is due upon signing. The remaining balance is due no later than [Number] days prior to the Event.
3. Expenses: Client is responsible for all third-party vendor costs. Planner shall be reimbursed for pre-approved out-of-pocket expenses, such as [List common expenses, e.g., travel, postage, printing].
4. Cancellation and Rescheduling: If Client cancels the Event, the retainer is forfeited. If the Event is rescheduled, Planner will attempt to accommodate the new date, subject to availability. If Planner cannot accommodate the new date, this Agreement shall terminate, and the cancellation policy applies.
5. Vendor Relations: Planner acts as an agent for Client in coordinating with vendors. Planner is not responsible for the performance, negligence, or failure of any third-party vendor.
6. Force Majeure: Neither party shall be liable for failure to perform due to causes beyond their reasonable control, including acts of God, war, pandemic, or government regulation.
7. Limitation of Liability: Planner’s total liability for any claim arising out of this Agreement shall not exceed the total fees paid by Client to Planner under this Agreement.
8. Governing Law: This Agreement shall be governed by the laws of the State/Province of [State/Province].

Signature and Acknowledgment

By signing below, the parties acknowledge that they have read, understood, and agree to be bound by the terms of this Agreement.

Planner Signature: __________ Printed Name: [] Date: []

Client 1 Signature: __________ Printed Name: [] Date: []

Client 2 Signature: __________ Printed Name: [] Date: []

Disclaimer: This document is a general framework intended for informational purposes only and does not constitute legal advice. Wedding industry regulations vary by jurisdiction. You should consult with a qualified attorney in your area to ensure this agreement complies with local laws and meets your specific needs.