wedding planner contract template free word

Professional Wedding Planning Services Agreement

Instructions for Use

• Fill in all bracketed fields with the specific details of your engagement; ensure all names match legal identification.
• Review the scope of services carefully and attach a detailed "Exhibit A" if your planning package involves complex logistics or multiple events.
• Once both parties have signed, provide a fully executed copy to your client to ensure enforceability and mutual understanding of obligations.

1. Parties and Definitions

This Agreement is entered into on this [] day of [], 20[__], by and between:

Planner: [Full Legal Name of Planner or Company], located at [Planner Business Address] ("Planner").

Client: [Full Legal Name of Client 1] and [Full Legal Name of Client 2], located at [Client Mailing Address] ("Client").

The Event: The wedding ceremony and/or reception scheduled for [Date of Event] at [Venue Name and Location] (collectively, the "Event").

2. Scope of Services

Planner agrees to provide the services described in the attached "Scope of Work" (Exhibit A). Any services requested by Client outside of the scope defined in Exhibit A shall be considered "Additional Services" and may be subject to additional fees upon written agreement.

3. Fees and Payment

• Total Fee: Client agrees to pay Planner a total fee of $[__________].
• Retainer: A non-refundable retainer of $[__________] is due upon execution of this Agreement to secure the date.
• Payment Schedule: The remaining balance shall be paid as follows: [] due on []; [] due on [].
• Late Fees: Payments not received within [] days of the due date will incur a late fee of []%.

4. Cancellation and Rescheduling

• Cancellation by Client: If Client cancels the Event, the retainer is forfeited. If cancellation occurs within [__________] days of the Event, the full balance is due.
• Rescheduling: If the Event is rescheduled, Planner will make reasonable efforts to accommodate the new date. If Planner is unavailable, this Agreement shall be treated as a cancellation by the Client.
• Force Majeure: Neither party shall be liable for failure to perform due to causes beyond their reasonable control, including acts of God, war, or government-mandated lockdowns.

5. Client Responsibilities

Client agrees to provide all necessary information, decisions, and approvals in a timely manner. Planner is not responsible for delays or errors resulting from Client’s failure to provide information or for the actions of third-party vendors hired directly by the Client.

6. Limitation of Liability

Planner’s total liability for any claim arising out of this Agreement shall not exceed the total fees paid by Client to Planner. Planner is not liable for the performance or non-performance of third-party vendors.

7. Governing Law

This Agreement shall be governed by the laws of the State/Province of []. Any disputes shall be resolved in the courts of [] County.

8. Entire Agreement

This document constitutes the entire agreement between the parties and supersedes all prior discussions or understandings. Any amendments must be made in writing and signed by both parties.

Signature & Acknowledgment

Planner Signature: __________ Printed Name: [] Title: [] Date: [__________]

Client 1 Signature: __________ Printed Name: [] Date: []

Client 2 Signature: __________ Printed Name: [] Date: []

Legal Disclaimer: This document is a general framework and does not constitute legal advice. Wedding industry regulations vary significantly by jurisdiction; please consult with qualified legal counsel to ensure this agreement complies with local laws and specific business requirements.