wedding planner contract template free

Professional Wedding Planning Services Agreement

Instructions for Use

• Fill in all bracketed information with the specific details of your event, ensuring that dates, locations, and financial figures are double-checked for accuracy.
• Both the Client and the Planner must initial each page and sign the final signature block to ensure the agreement is legally binding.
• Retain a fully executed digital or physical copy of this document for your records, and provide a copy to the other party immediately upon signing.

1. Parties and Definitions

This Agreement is made effective as of [Date] by and between: Planner: [Company Name], located at [Business Address] ("Planner") Client: [Full Legal Name of Client 1] and [Full Legal Name of Client 2], residing at [Client Address] ("Client")

Event Details: Event Date: [Date of Wedding] Event Venue: [Name and Address of Venue] Total Service Fee: $[Amount]

2. Scope of Services

The Planner agrees to provide the following services: [List specific services, e.g., vendor coordination, timeline management, design consultation]. Any services requested outside of this scope shall be subject to a separate written agreement or an additional hourly rate of $[Rate].

3. Payment Terms

• Deposit: A non-refundable retainer of $[Amount] is due upon execution of this Agreement to secure the date.
• Installments: The remaining balance shall be paid as follows: [Insert payment schedule, e.g., 50% due 60 days before event, balance due 7 days before event].
• Late Fees: Payments not received by the due date will incur a late fee of [Percentage]% per month.

4. Cancellation and Rescheduling

• Cancellation by Client: If the Client cancels the event, the retainer is forfeited. Cancellations made within [Number] days of the event will result in a penalty of [Percentage]% of the total fee.
• Rescheduling: If the Client reschedules, the Planner will attempt to accommodate the new date. If the Planner is unavailable, the agreement shall be treated as a cancellation.

5. Vendor Relations

The Planner acts as an agent for the Client in coordinating with third-party vendors. The Planner is not responsible for the performance, negligence, or breach of contract by any third-party vendor (e.g., caterers, florists, photographers).

6. Limitation of Liability

The Planner’s total liability for any claims arising out of this Agreement shall not exceed the total amount paid by the Client to the Planner under this Agreement. The Planner is not liable for damages caused by acts of God, extreme weather, or other circumstances beyond the Planner's reasonable control.

7. Governing Law

This Agreement shall be governed by the laws of the State/Province of [State/Province]. Any disputes shall be resolved through [Mediation/Arbitration/Litigation] in the county of [County Name].

8. Entire Agreement

This document constitutes the entire agreement between the parties and supersedes all prior discussions, agreements, or understandings.

Signature & Acknowledgment

By signing below, the parties acknowledge that they have read, understood, and agreed to the terms set forth above.

Planner Signature: __________ Printed Name: [Planner Name] Title: [Title] Date: [Date]

Client 1 Signature: __________ Printed Name: [Client 1 Name] Date: [Date]

Client 2 Signature: __________ Printed Name: [Client 2 Name] Date: [Date]

Legal Disclaimer: This document is a general framework and does not constitute formal legal advice. Laws regarding service contracts vary by jurisdiction. Please consult with a qualified attorney in your area to ensure this agreement complies with local regulations and fully protects your interests.