Service Agreement Contract Architect Philippines

Service Agreement for Architectural Services (Philippines)

Document ID: TR-ARCH-SA-PH-001 Effective Date: [____/____/2026]

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Instructions for Use

• Completion: This form is to be completed jointly by the Client and the Architect/Architectural Firm. All [__________] fields must be accurately filled, and [ ] Option checkboxes marked appropriately.
• Filing & Retention: Once executed, the original agreement shall be retained by the Client, and a certified true copy by the Architect, for a minimum period of seven (7) years from project completion or termination.
• Mandatory Attachments: This Agreement requires the attachment of Annex "A" - Scope of Architectural Services Detail, and Annex "B" - Payment Schedule and Breakdown. Additional project-specific documents (e.g., site survey, client brief) should also be attached as Annex "C," "D," etc.

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Service Agreement

This Service Agreement (the "Agreement") is entered into on this [____] day of [__________], [____], by and between:

1. THE CLIENT:

• Name/Company: [____________________]
• Type of Entity: [ ] Individual [ ] Corporation [ ] Partnership [ ] Other: [__________]
• SEC Registration No. (if applicable): [____________________]
• TIN: [____________________]
• Address: [______________________________________________________________]
• Authorized Representative: [____________________]
• Title: [____________________]
• Contact Number: [____________________]
• Email Address: [____________________] (Hereinafter referred to as "Client")

AND

2. THE ARCHITECT:

• Name/Company: [____________________]
• Type of Entity: [ ] Individual [ ] Architectural Firm [ ] Corporation [ ] Other: [__________]
• PRC License No. (Individual Architect): [____________________]
• Certificate of Registration No. (Firm, if applicable): [____________________]
• TIN: [____________________]
• Address: [______________________________________________________________]
• Authorized Representative: [____________________]
• Title: [____________________]
• Contact Number: [____________________]
• Email Address: [____________________] (Hereinafter referred to as "Architect")

(The Client and the Architect are collectively referred to as the "Parties" and individually as a "Party".)

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RECITALS

WHEREAS, the Client desires to engage the professional architectural services for the project described below; WHEREAS, the Architect is a duly licensed and qualified professional/firm in the Republic of the Philippines, possessing the necessary expertise, experience, and resources to perform such services; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the Parties agree as follows:

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ARTICLE I: PROJECT DESCRIPTION

1.1 Project Name: [______________________________________________________________] 1.2 Project Location: [______________________________________________________________] 1.3 Project Type: [ ] Residential [ ] Commercial [ ] Institutional [ ] Industrial [ ] Mixed-Use [ ] Renovation [ ] Fit-Out [ ] Other: [__________] 1.4 Brief Project Scope/Goal: * [______________________________________________________________] * [______________________________________________________________] 1.5 Estimated Project Area: [__________] square meters / [__________] hectares 1.6 Project Budget (Client's estimate): PHP [____________________]

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ARTICLE II: SCOPE OF ARCHITECTURAL SERVICES

2.1 The Architect shall provide the architectural services as detailed in Annex "A" - Scope of Architectural Services Detail, which is attached hereto and made an integral part of this Agreement. These services typically include, but are not limited to, the following phases: * [ ] Schematic Design Phase * [ ] Design Development Phase * [ ] Contract Document Phase * [ ] Bidding or Negotiation Phase * [ ] Construction Administration Phase * [ ] Post-Construction Services (Specify): [____________________] * [ ] Other Services (Specify): [____________________]

2.2 Any services requested by the Client beyond the scope defined in Annex "A" shall be considered Additional Services and shall be subject to a separate written agreement and compensation.

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ARTICLE III: ARCHITECT'S FEE AND PAYMENT TERMS

3.1 Architect's Fee: The Client agrees to pay the Architect a total professional fee of PHP [____________________] (Philippine Pesos [____________________________________________________]) for the Basic Architectural Services outlined in Annex "A".

3.2 Basis of Fee: * [ ] Percentage of Estimated Project Construction Cost (EPCC): [__________]% * [ ] Lump Sum * [ ] Per Diem / Hourly Rate (Specify rate and estimated hours): [____________________] * [ ] Other (Specify): [____________________]

3.3 Payment Schedule: The Architect's fee shall be paid by the Client according to the schedule detailed in Annex "B" - Payment Schedule and Breakdown, which is attached hereto and made an integral part of this Agreement. * Initial Payment/Mobilization Fee: [__________]% upon signing of this Agreement. * Progress Payments: To be made upon completion of specific project phases as per Annex "B". * Final Payment: Upon completion of [ ] Construction Administration Phase / [ ] Project Turn-Over / [ ] Issuance of Occupancy Permit, as per Annex "B".

3.4 Taxes: All fees are exclusive of applicable taxes (e.g., VAT). The Client shall be responsible for all applicable taxes and duties imposed by the Philippine government, which shall be added to the Architect's invoices.

3.5 Expenses: The Client shall reimburse the Architect for all necessary and reasonable out-of-pocket expenses incurred in connection with the project, such as [ ] printing and reproduction costs, [ ] transportation and travel expenses (outside Metro Manila), [ ] communication costs, [ ] permit application fees, [ ] fees for specialized consultants (if separately engaged by Architect with Client's approval), [ ] other (specify): [____________________]. These expenses shall be itemized and supported by official receipts.

3.6 Late Payments: Payments not made within [__________] days from the due date specified in Annex "B" shall be subject to an interest charge of [__________]% per month, computed from the due date until full payment.

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ARTICLE IV: PROJECT SCHEDULE

4.1 The Architect shall use reasonable efforts to complete the services within the following estimated timeline, commencing from the Effective Date of this Agreement: * Schematic Design: [__________] calendar weeks * Design Development: [__________] calendar weeks * Contract Documents: [__________] calendar weeks * Bidding/Negotiation: [__________] calendar weeks * Construction Administration: [__________] calendar weeks (Note: Construction Administration duration is dependent on actual construction period.)

4.2 The Project Schedule is subject to adjustments due to: * Delays in Client's approvals or provision of information. * Changes in scope or instructions from the Client. * Force Majeure events (as defined in Article XII). * Delays caused by third parties beyond the Architect's control. * Other unforeseen circumstances. Any adjustments shall be mutually agreed upon in writing.

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ARTICLE V: RESPONSIBILITIES OF THE CLIENT

5.1 Provide Information: The Client shall provide the Architect with all necessary information, including but not limited to, project requirements, budget, timeline, existing surveys, geotechnical reports, and relevant legal documents promptly. 5.2 Decision-Making: The Client shall make timely decisions and provide approvals required for the Architect to proceed with the services. 5.3 Site Access: The Client shall ensure appropriate access to the project site for the Architect and their authorized personnel. 5.4 Financial Obligations: The Client shall fulfill all financial obligations to the Architect as per Article III and Annex "B". 5.5 Consultants: The Client shall engage and pay for the services of other consultants (e.g., Structural, MEPF, Geodetic, Interior Design, Landscape Architecture) as required, or authorize the Architect to engage them on the Client's behalf, provided that the Architect is reimbursed. 5.6 Permits and Licenses: The Client shall be responsible for securing and paying for all necessary permits, licenses, and government approvals required for the project construction, with the Architect providing assistance in the preparation of required documents.

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ARTICLE VI: RESPONSIBILITIES OF THE ARCHITECT

6.1 Professional Standard: The Architect shall perform the services in accordance with the generally accepted standards of care, diligence, and skill of a licensed architect in the Republic of the Philippines, and in compliance with all applicable laws, codes, and regulations, particularly R.A. No. 9266 (The Architecture Act of 2004) and its IRR. 6.2 Deliverables: The Architect shall provide the deliverables specified in Annex "A" within the agreed schedule, subject to Article IV. 6.3 Coordination: The Architect shall coordinate their work with other consultants engaged for the project. 6.4 Recommendations: The Architect shall provide recommendations to the Client on design solutions, materials, and construction methods.

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ARTICLE VII: INTELLECTUAL PROPERTY AND USE OF DOCUMENTS

7.1 All designs, drawings, specifications, reports, models, and other documents prepared by the Architect (hereinafter "Instruments of Service") are and shall remain the intellectual property of the Architect. 7.2 The Architect grants the Client a non-exclusive, non-transferable license to use the Instruments of Service solely for the construction, use, and maintenance of the Project described herein. This license is conditional upon the Client fulfilling all obligations under this Agreement. 7.3 The Client agrees not to reuse the Instruments of Service for any other project, or for any extensions to this Project, without the prior written consent of the Architect and payment of an appropriate additional fee. 7.4 The Architect retains the right to include photographs or other visual representations of the design and completed project in their professional portfolio and marketing materials.

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ARTICLE VIII: CONFIDENTIALITY

8.1 Both Parties agree to keep confidential all non-public information, data, and materials obtained from the other Party in connection with this Agreement, and shall not disclose such information to any third party without prior written consent, except as required by law. 8.2 This obligation of confidentiality shall survive the termination or expiration of this Agreement.

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ARTICLE IX: INDEMNIFICATION AND LIMITATION OF LIABILITY

9.1 Architect's Indemnification: The Architect shall indemnify and hold harmless the Client from and against any damages, losses, or expenses (including reasonable legal fees) arising from the Architect's gross negligence or willful misconduct in the performance of the services. 9.2 Client's Indemnification: The Client shall indemnify and hold harmless the Architect from and against any damages, losses, or expenses (including reasonable legal fees) arising from the Client's breach of this Agreement, provision of inaccurate information, or delays in decisions. 9.3 Limitation of Liability: The Architect's total liability to the Client for any and all claims, damages, losses, or expenses arising out of or in connection with this Agreement shall not exceed the total professional fees actually paid by the Client to the Architect under this Agreement, except in cases of gross negligence, fraud, or willful misconduct.

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ARTICLE X: TERMINATION OF AGREEMENT

10.1 Termination by Client for Cause: The Client may terminate this Agreement upon [__________] days' written notice to the Architect if the Architect: * Materially breaches any of its obligations hereunder and fails to cure such breach within [__________] days after receipt of written notice from the Client. * Becomes insolvent or files for bankruptcy. 10.2 Termination by Architect for Cause: The Architect may terminate this Agreement upon [__________] days' written notice to the Client if the Client: * Fails to make payments as required under Article III and Annex "B" within [__________] days after receipt of written notice that payment is overdue. * Materially breaches any of its obligations hereunder and fails to cure such breach within [__________] days after receipt of written notice from the Architect. * Suspends the project for more than [__________] consecutive days without the Architect's consent. 10.3 Termination for Convenience: The Client may terminate this Agreement for convenience at any time upon [__________] days' written notice to the Architect. In such event, the Client shall pay the Architect for all services satisfactorily rendered up to the date of termination, reimbursable expenses, and a termination fee of [__________]% of the remaining unpaid professional fees. 10.4 Effect of Termination: Upon termination, the Architect shall deliver to the Client all completed Instruments of Service for which payment has been received. The Client shall release the Architect from any further obligations under this Agreement, except for those that explicitly survive termination (e.g., confidentiality, intellectual property).

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ARTICLE XI: DISPUTE RESOLUTION

11.1 Negotiation: The Parties agree to first attempt to resolve any dispute, controversy, or claim arising out of or relating to this Agreement through good faith negotiations. 11.2 Mediation: If negotiation fails, the Parties agree to submit the dispute to mediation administered by [ ] Philippine Institute of Arbitrators (PIArb) / [ ] Construction Industry Arbitration Commission (CIAC) / [ ] other (specify): [____________________] in accordance with its rules. The costs of mediation shall be shared equally by the Parties. 11.3 Arbitration: If mediation fails to resolve the dispute within [__________] days, any unresolved dispute shall be finally settled by arbitration administered by [ ] CIAC / [ ] Philippine Dispute Resolution Center, Inc. (PDRCI) / [ ] other (specify): [____________________] in accordance with its rules, which rules are deemed to be incorporated by reference into this clause. The seat of arbitration shall be [__________], Philippines. The language of the arbitration shall be English. The award rendered by the arbitrator(s) shall be final and binding upon both Parties. 11.4 Jurisdiction: For disputes not covered by the arbitration clause, the Parties irrevocably submit to the exclusive jurisdiction of the courts of [__________], Republic of the Philippines.

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ARTICLE XII: FORCE MAJEURE

Neither Party shall be liable for any failure or delay in performing its obligations under this Agreement if such failure or delay is caused by acts of God, war, hostilities, invasion, rebellion, revolution, insurrection, military or usurped power, riot, civil commotion, strikes, lockouts, epidemics, pandemics, government restrictions, or other similar events or causes beyond the reasonable control of the affected Party ("Force Majeure Event"). The Party affected by a Force Majeure Event shall promptly notify the other Party in writing and shall use reasonable efforts to mitigate the effects thereof.

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ARTICLE XIII: MISCELLANEOUS PROVISIONS

13.1 Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the Republic of the Philippines. 13.2 Entire Agreement: This Agreement, together with its Annexes, constitutes the entire agreement between the Parties and supersedes all prior agreements, understandings, and negotiations, whether written or oral, relating to the subject matter hereof. 13.3 Amendments: Any amendment or modification to this Agreement must be in writing and signed by duly authorized representatives of both Parties. 13.4 Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. 13.5 Notices: All notices required or permitted under this Agreement shall be in writing and shall be deemed effectively given: (a) upon personal delivery; (b) one (1) business day after dispatch if sent by reputable overnight courier; or (c) five (5) business days after mailing if sent by registered mail, postage prepaid, to the addresses specified in Article I, or to such other address as a Party may designate by written notice. 13.6 Assignment: Neither Party may assign or transfer its rights or obligations under this Agreement without the prior written consent of the other Party.

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IN WITNESS WHEREOF, the Parties have executed this Agreement on the date first above written.

FOR THE CLIENT:

[____________________________________] Authorized Signature

[____________________________________] Printed Name

[____________________________________] Title

Date: [____/____/2026]

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FOR THE ARCHITECT:

[____________________________________] Authorized Signature

[____________________________________] Printed Name

[____________________________________] Title

Date: [____/____/2026]

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ANNEX "A" - Scope of Architectural Services Detail

(To be filled out based on specific project requirements)

A. Basic Architectural Services:

A.1. Schematic Design Phase: * [ ] Consultation with Client to ascertain project requirements, budget, and site characteristics. * [ ] Prepare conceptual plans and [ ] architectural studies. * [ ] Develop diagrams and initial sketches. * [ ] Present preliminary design ideas for Client approval. * Deliverables: [ ] Site Analysis, [ ] Bubble Diagrams, [ ] Preliminary Floor Plans, [ ] Basic Elevations/Sections, [ ] Design Brief.

A.2. Design Development Phase: * [ ] Refine approved schematic design. * [ ] Incorporate structural, mechanical, electrical, and plumbing (MEP) considerations (coordination with relevant consultants). * [ ] Select preliminary materials and finishes. * [ ] Develop preliminary plans, elevations, sections, and [ ] typical details. * Deliverables: [ ] Refined Floor Plans, [ ] Elevations, [ ] Sections, [ ] Area Computations, [ ] Preliminary Specifications.

A.3. Contract Document Phase: * [ ] Prepare detailed architectural drawings suitable for construction and permits. * [ ] Coordinate all drawings with other consulting engineers (Structural, MEPF). * [ ] Develop comprehensive specifications, [ ] schedules, and [ ] general conditions of construction. * [ ] Assist the Client in filing for necessary permits (building permit, etc.). * Deliverables: [ ] Complete Architectural Plans (Floor Plans, Elevations, Sections, Details), [ ] Building Specifications, [ ] Door/Window Schedules, [ ] Finishes Schedule, [ ] Permit Application Documents.

A.4. Bidding or Negotiation Phase: * [ ] Assist the Client in obtaining bids from qualified contractors. * [ ] Clarify design and technical issues during the bidding period. * [ ] Evaluate contractor bids and prepare a comparative analysis. * [ ] Assist the Client in preparing the construction contract. * Deliverables: [ ] Bid Forms, [ ] Bid Analysis Report, [ ] Recommendation on Contractor.

A.5. Construction Administration Phase: * [ ] Conduct periodic site visits to observe the progress and quality of work. (Frequency: [__________]) * [ ] Review contractor's shop drawings and submittals. * [ ] Issue necessary clarifications or supplementary instructions. * [ ] Evaluate contractor's progress billings. * [ ] Review change order proposals. * [ ] Prepare a Punch List of deficiencies at project completion. * [ ] Assist in project close-out and turn-over. * Deliverables: [ ] Site Observation Reports, [ ] Reviewed Shop Drawings, [ ] Punch List, [ ] Certificate of Completion (Architect's).

B. Additional Services (if applicable, to be separately compensated):

• [ ] Site Selection and Analysis
• [ ] Feasibility Studies
• [ ] Master Planning
• [ ] Interior Design Services
• [ ] Landscape Design Services
• [ ] Specialized Consulting Services (e.g., Acoustics, Lighting, Heritage Conservation)
• [ ] Project Management beyond Construction Administration
• [ ] Detailed Quantity Surveying / Bill of Quantities (BoQ)
• [ ] Preparation of As-Built Drawings
• [ ] Sustainable Design/Green Building Certification Consultancy
• [ ] 3D Renderings/Walkthroughs beyond standard presentations
• [ ] Post-Construction Services (e.g., building performance evaluation, maintenance schedule)
• [ ] Other (Specify): [____________________________________________________]

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ANNEX "B" - Payment Schedule and Breakdown

(To be filled out based on agreed payment terms)

Total Architect's Fee: PHP [____________________]

Reimbursable Expenses (Estimate): PHP [____________________] (Actuals to be billed as per Article III.5)

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Disclaimer: This document is provided as a standardized framework. Consult qualified legal counsel for jurisdiction-specific statutory compliance.