roommate agreement form uva

Residential Co-Tenancy and House Rules Agreement

Instructions for Use

• Fill in all bracketed information clearly and ensure all roommates initial each page to confirm understanding of the terms.
• Print three copies of the completed document: one for each roommate and one to be kept in a shared household folder for reference.
• This document is a private contract between roommates; it does not supersede the primary lease agreement signed with the landlord or property management company.

Parties and Definitions

This Agreement is made on [Date] by and between the following residents of the premises located at [Full Property Address, including Unit Number]:

Roommate 1: [Full Legal Name] Roommate 2: [Full Legal Name] Roommate 3: [Full Legal Name] Roommate 4: [Full Legal Name]

The "Premises" refers to the dwelling unit identified above. The "Lease" refers to the master rental agreement signed with the property owner/manager.

Operative Clauses

1. Rent and Utilities: Rent shall be paid in the amount of $[Amount] per person, due on the [Day] of each month. Utilities (Electricity, Water, Internet, Gas) shall be divided [Equal/Proportional] and paid via [Payment Method/App] no later than [Number] days after the bill is received.
2. Security Deposit: Each roommate has contributed $[Amount] toward the total security deposit. Upon move-out, any portion of the deposit returned by the landlord shall be distributed based on the initial contribution amounts, minus any individual damages caused by a specific roommate.
3. Cleaning and Chores: The common areas (Kitchen, Living Room, Bathroom) shall be cleaned [Weekly/Bi-weekly]. A rotating chore schedule is [Attached/Required]. All personal dishes must be cleaned within [Number] hours of use.
4. Quiet Hours and Guests: Quiet hours are observed from [Time] to [Time] on weekdays and [Time] to [Time] on weekends. Overnight guests are permitted for a maximum of [Number] nights per month. Any guest stay exceeding this limit requires the unanimous consent of all roommates.
5. Smoking and Substances: Smoking [is/is not] permitted inside the Premises. [Specific policy on alcohol/substances].
6. Conflict Resolution: In the event of a dispute, roommates agree to hold a house meeting within [Number] days. If a resolution cannot be reached, parties agree to seek mediation before pursuing legal remedies.
7. Early Termination/Subletting: No roommate may sublet their portion of the Premises without the written consent of all remaining roommates and the landlord. A departing roommate remains liable for their share of rent until a replacement is approved and the lease is formally amended.

Signature and Acknowledgment

By signing below, the parties acknowledge they have read, understood, and agreed to the terms of this document.

Roommate 1 Signature: __________ Printed Name: [Full Legal Name] Title: Resident Date: [Date]

Roommate 2 Signature: __________ Printed Name: [Full Legal Name] Title: Resident Date: [Date]

Roommate 3 Signature: __________ Printed Name: [Full Legal Name] Title: Resident Date: [Date]

Roommate 4 Signature: __________ Printed Name: [Full Legal Name] Title: Resident Date: [Date]

Legal Disclaimer: This document is a general framework intended for informational purposes only. It does not constitute legal advice. Roommates should consult with qualified legal counsel to ensure compliance with local ordinances, state law, and the specific terms of their master lease agreement.