Request for Proposal for Services Form Unicef

REQUEST FOR PROPOSAL (RFP) FOR SERVICES

UNITED NATIONS CHILDREN’S FUND (UNICEF)

Document Control

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction/Scope: International / UNICEF Procurement Standards
• Reference ID: [RFP Number]

1. OFFICIAL NOTICE AND LEGAL DISCLAIMER

This document constitutes an invitation to submit a proposal for the provision of services to UNICEF. This RFP does not constitute an offer. UNICEF reserves the right to reject any or all proposals, waive any informalities, or cancel this solicitation at any time without liability. All information provided herein is proprietary to UNICEF. Unauthorized distribution is strictly prohibited. Submission of a proposal constitutes acceptance of the UNICEF General Terms and Conditions for Services.

2. PARTIES AND DEFINITIONS

• The Organization: United Nations Children’s Fund (UNICEF), [Address/Country Office]
• The Proposer: [Full Legal Name of Company], [Registration Number], [Registered Address]
• Services: [Brief Description of Required Services]
• Closing Date: [Time and Date, Time Zone]

3. OPERATIVE CLAUSES AND TERMS

3.1 Scope of Work (SOW): The Proposer shall perform the services as detailed in the attached Annex A ("Terms of Reference"), adhering to the highest professional standards of efficiency, economy, and integrity.

3.2 Pricing and Currency: All pricing shall be quoted in [Currency] and shall remain firm and fixed for the duration of the contract period. Proposals must be exclusive of all taxes, as UNICEF is exempt from direct taxation.

3.3 Integrity and Ethics: The Proposer warrants that it complies with the UN Supplier Code of Conduct. Any engagement in corrupt, fraudulent, collusive, or coercive practices shall be grounds for immediate disqualification and potential blacklisting.

3.4 Confidentiality: The Proposer shall keep confidential all information, documents, and data acquired during the RFP process and any subsequent engagement. This obligation survives the termination of this proposal process.

3.5 Evaluation Criteria: Proposals will be evaluated based on the following weighted criteria:

1. Technical Proposal (Capacity, Experience, Methodology): [Weight]%
2. Financial Proposal (Cost-effectiveness, Value for Money): [Weight]%
3. Sustainability and Ethical Standards: [Weight]%

3.6 Validity Period: Proposals submitted shall remain valid for a minimum period of [e.g., 90] days from the Closing Date.

4. EXECUTION AND SIGNATURE BLOCK

The Proposer hereby confirms that they have read, understood, and accepted the terms of this RFP.

For the Proposer:

(Signature)

Printed Name: _____________________ Title: ____________________________ Date: _____________________________

Company Stamp/Seal:

5. STEP-BY-STEP EXECUTION GUIDE

1. Preparation: Complete the "Terms of Reference" (Annex A) by defining specific deliverables, timelines, and Key Performance Indicators (KPIs).
2. Submission: Ensure the Proposer submits both a "Technical Proposal" and a "Financial Proposal" in separate, sealed envelopes or via the designated secure electronic portal.
3. Compliance Review: Legal/Operations must verify the Proposer against the UN Sanctions List and confirm valid business registration in the jurisdiction of origin.
4. Evaluation: Convene an Evaluation Committee to score proposals against the criteria defined in Clause 3.5. Document the scoring rationale to maintain an audit trail.
5. Notice of Award: Issue a formal Letter of Intent (LOI) to the selected vendor prior to signing the final Master Services Agreement (MSA).
6. Archiving: File the signed RFP, the successful proposal, and the committee evaluation report in the project's permanent digital or physical repository for a minimum period of 7 years, consistent with UN audit requirements.