Request for Proposal for Banking Services Template

REQUEST FOR PROPOSAL (RFP): BANKING AND TREASURY SERVICES

DOCUMENT CONTROL

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction: [State/Country]
• Scope: Global/Regional Banking Operations

1. OFFICIAL NOTICE AND DISCLAIMER

This Request for Proposal ("RFP") is issued by [Company Name] ("Company") for the purpose of soliciting competitive bids for banking and treasury services. This document is not an offer to contract. The Company reserves the right to reject any or all proposals, to waive informalities, and to negotiate with any respondent at its sole discretion. All information contained herein is confidential and proprietary to the Company. Recipients agree to use this information solely for the purpose of preparing a response.

2. PARTIES AND DEFINITIONS

• Company: [Company Name], a [Entity Type, e.g., Corporation] organized under the laws of [Jurisdiction], with its principal place of business at [Address].
• Proposer: [Bank/Financial Institution Name], a financial institution authorized to conduct banking operations in [Jurisdiction].
• Effective Date: [Date].
• Estimated Annual Transaction Volume: [Amount/Units].

3. SCOPE OF SERVICES

The Proposer shall provide, at minimum, the following:

1. Core Transactional Accounts: Maintenance of [Number] checking, savings, and sweep accounts.
2. Cash Management: ACH/Wire processing, liquidity management, and daily reconciliation reporting via [Software Name/API].
3. Security & Fraud Mitigation: Implementation of positive pay, multi-factor authentication, and transaction velocity limits.
4. Compliance: Strict adherence to AML, KYC, and [Relevant Regulatory Framework, e.g., Basel III/SOX] standards.
5. Service Level Agreements (SLAs): Uptime guarantees of [Percentage]% for digital platforms and resolution timeframes for discrepancies not to exceed [Number] business days.

4. OPERATIVE CLAUSES AND TERMS

1. Submission Requirements: Proposals must be submitted in [Format] by [Deadline Time/Date] via [Submission Channel].
2. Term: The resulting agreement shall be for an initial period of [Number] years, with an option to renew for [Number] additional [Number]-year terms.
3. Fees & Costs: Proposer shall submit a comprehensive Fee Schedule, including all transaction fees, maintenance costs, and implementation charges. Hidden or undisclosed fees are prohibited.
4. Confidentiality: Proposer shall maintain the confidentiality of all Company data, adhering to [Relevant Privacy Law, e.g., GDPR/CCPA].
5. Audit Rights: The Company reserves the right to audit the Proposer’s records related to the Company’s accounts upon [Number] days’ notice.
6. Termination for Cause: The Company may terminate the agreement immediately upon Proposer’s material breach, insolvency, or failure to maintain regulatory licensure.

5. EXECUTION AND SIGNATURE BLOCK

By signing below, the undersigned represents and warrants that they have the requisite authority to bind the respective party to the terms of this RFP.

FOR [COMPANY NAME]:

Signature

[Printed Name] [Title] Date: [Date]

FOR [PROPOSER NAME]:

Signature

[Printed Name] [Title] Date: [Date]

6. STEP-BY-STEP EXECUTION GUIDE

• Step 1: Customization: Replace all [bracketed] text with specific operational requirements. Ensure the "Scope of Services" reflects current cash flow needs.
• Step 2: Legal Review: Submit the draft to your internal Counsel/Treasury lead to ensure compliance with specific banking covenants and internal risk appetites.
• Step 3: Distribution: Issue the finalized RFP via a secure, encrypted procurement portal or verified email chain to invited Financial Institutions.
• Step 4: Evaluation: Utilize an internal scoring matrix (weighting Fees 40%, Technical/API Capabilities 40%, and Reputation/Compliance 20%).
• Step 5: Selection & Negotiation: Upon selection, convert the "Successful Proposal" into a legally binding Master Services Agreement (MSA) referencing this RFP.
• Step 6: Archiving: Execute two original copies. File one in the Company’s physical vault or secured Legal repository and one in the primary digital document management system. Retain for a minimum of [7] years per standard financial audit cycles.