Promissory Note Sample for Security Guard

MASTER SECURITY SERVICES AGREEMENT & PROMISSORY OBLIGATION

Document ID: SEC-PN-2024-991 Effective Date: [Effective Date] Version: 1.0.4-L Governing Jurisdiction: [State/Province], [Country]

---

1. STATUTORY & LEGAL COMPLIANCE NOTICE

NOTICE TO ALL PARTIES: This document is intended to serve as a binding legal contract and a formal promise to pay for services rendered. It contains rigorous indemnification, limitation of liability, and mandatory arbitration clauses. Laws regarding private security services, licensing, and use of force vary significantly by jurisdiction. Users are advised that the enforceability of certain provisions—specifically those relating to the waiver of negligence and the scope of security guard authority—is subject to local statutes and common law precedents. This document does not constitute legal advice.

---

2. PARTIES & RECITALS

This Master Security Services Agreement & Promissory Obligation (the "Agreement") is entered into as of [Effective Date] (the "Effective Date") by and between:

SERVICE PROVIDER: [Company Full Legal Name], a [Entity Type, e.g., Corporation] organized under the laws of [State/Province], with a principal place of business at [Principal Address] (hereinafter "Provider").

CLIENT: [Client Full Legal Name], a [Entity Type, e.g., Limited Liability Company] organized under the laws of [State/Province], with a principal place of business at [Principal Address] (hereinafter "Client").

RECITALS: WHEREAS, Provider is engaged in the business of providing professional security personnel and risk mitigation services; and WHEREAS, Client desires to engage Provider to provide security guard services at designated locations; and WHEREAS, Client acknowledges that the payment for such services constitutes a primary financial obligation equivalent to a promissory note for value received.

---

3. EXHAUSTIVE OPERATIVE CLAUSES

3.1 Scope of Services & Engagement

Provider shall furnish security personnel ("Personnel") to perform the duties set forth in the "Post Orders" attached hereto as Exhibit A. These services include, but are not limited to: (a) monitoring points of entry; (b) conducting scheduled patrols; (c) reporting incidents; and (d) emergency response coordination. Personnel shall be duly licensed as required by [State/Province] law. Provider acts as an independent contractor, and nothing herein shall be construed to create a partnership, joint venture, or employer-employee relationship between Client and Personnel.

3.2 Compensation, Payment Terms & Promissory Obligation

Client hereby promises to pay Provider the sum of $[Amount in USD] per [Hour/Month/Cycle] for services rendered. (a) Invoicing: Provider shall submit invoices [Weekly/Monthly]. (b) Payment Period: All payments are due within [Number] days of the invoice date. (c) Late Interest: Any amount not paid when due shall bear interest at the rate of 1.5% per month (18% per annum) or the maximum rate permitted by law, whichever is lower. (d) Promissory Nature: Client acknowledges that each invoice issued under this Agreement constitutes a promissory note. Client’s failure to object to an invoice within five (5) business days of receipt shall constitute an absolute and unconditional admission of the debt.

3.3 Term and Termination

(a) Term: This Agreement shall commence on the Effective Date and continue for a period of [Number] [Months/Years] unless terminated earlier. (b) Convenience: Either party may terminate this Agreement upon thirty (30) days' prior written notice. (c) Breach: If either party materially breaches this Agreement, the non-breaching party may terminate immediately if such breach is not cured within ten (10) days of written notice. (d) Effect of Termination: Upon termination, Client shall immediately pay all outstanding balances, including interest and accrued fees.

3.4 Intellectual Property Ownership & Work Made for Hire

All reports, incident logs, security assessments, and digital recordings produced by Provider or its Personnel in the performance of the Services shall be considered "Work Made for Hire" as defined under the Copyright Act. Client shall own all rights, title, and interest in such materials. Provider is granted a non-exclusive, royalty-free license to retain copies of such records for regulatory compliance and insurance purposes only.

3.5 Mutual Confidentiality & Non-Disclosure

Each party (the "Receiving Party") shall hold in strict confidence all technical, business, and security-related information disclosed by the other party (the "Disclosing Party"). This includes, but is not limited to, security protocols, vulnerability assessments, and pricing. This obligation shall survive the termination of this Agreement for a period of five (5) years.

3.6 Representations & Warranties

(a) Provider: Provider represents that it holds all necessary licenses and permits to provide security services in the Jurisdiction and that its Personnel have undergone background checks and training. (b) Client: Client represents that it has the legal authority to grant Provider access to the designated premises and that the premises comply with all safety regulations.

3.7 Limitation of Liability & Indemnification

(a) Limitation: PROVIDER IS NOT AN INSURER. THE AMOUNTS PAYABLE HEREUNDER ARE BASED UPON THE VALUE OF SERVICES AND THE SCOPE OF LIABILITY SET FORTH HEREIN. PROVIDER’S TOTAL LIABILITY FOR ANY LOSS, DAMAGE, OR INJURY SHALL BE LIMITED TO THE LESSER OF $[Dollar Amount] OR THE TOTAL FEES PAID BY CLIENT DURING THE PRECEDING SIX (6) MONTHS. (b) Indemnification: Client shall indemnify, defend, and hold harmless Provider from any third-party claims arising out of Client's negligence, willful misconduct, or breach of this Agreement.

3.8 Dispute Resolution & Arbitration

Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration Association (AAA) in accordance with its Commercial Arbitration Rules. The seat of arbitration shall be [City, State]. Judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.

3.9 Governing Law & Jurisdiction

This Agreement shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law principles.

3.10 Miscellaneous Provisions

(a) Severability: If any provision is held unenforceable, the remainder of the Agreement shall continue in full force. (b) Counterparts: This Agreement may be executed in counterparts, including electronic signatures, which together shall constitute one instrument. (c) Entire Agreement: This document constitutes the entire agreement between the parties and supersedes all prior negotiations or agreements.

---

4. EXECUTION & FORMAL SIGNATURE BLOCKS

FOR [PROVIDER / COMPANY NAME]:

Signature: _____________________________________ Printed Name: [Authorized Signatory Name] Title: [Title / Role] Company: [Company Legal Name] Date: [Date]

FOR [CLIENT / COUNTERPARTY]:

Signature: _____________________________________ Printed Name: [Authorized Signatory Name] Title: [Title / Role] Date: [Date]

---

5. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Preparation: Open this document in Microsoft Word or Google Docs. Use the "Find and Replace" function to locate all bracketed fields (e.g., [Company Full Legal Name]).
2. Verification of Authority: Ensure the individual signing for the Client has the legal capacity (e.g., Officer, Director, or Authorized Manager) to bind the entity to financial obligations.
3. Exhibit A (Post Orders): Prepare a separate document titled "Exhibit A" detailing the specific hours, locations, and duties of the security guard. Attach it to the final agreement.
4. Digital Execution:
   • Upload the finalized PDF to DocuSign or Adobe Sign.
   • Tag the signature blocks and date fields for both parties.
   • Enable "Audit Trail" to ensure a timestamped record of execution.
5. Retention:
   • Distribute fully executed copies to the Client's Billing Department and the Provider's Legal/Operations Department.
   • Store the document in a secure, encrypted repository (e.g., SharePoint, Box) for the duration of the statute of limitations for contract claims in your jurisdiction (typically 3–7 years).
6. Regulatory Filing: If required by local private security boards, file a copy of the contract or notice of engagement with the relevant state licensing authority.