Project Proposal Example for Barangay

PROJECT PROPOSAL AND SERVICES AGREEMENT

DOCUMENT ID: B-PROP-2024-001
EFFECTIVE DATE: [Effective Date]
VERSION: 1.0
GOVERNING JURISDICTION: Republic of the Philippines (Barangay [Barangay Name], City/Municipality of [City/Municipality])

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STATUTORY & LEGAL COMPLIANCE NOTICE

This document is drafted as a formal binding contract. Users must ensure that the specific project proposal complies with the Local Government Code of 1991 (Republic Act No. 7160), particularly regarding procurement, budget appropriation, and Bids and Awards Committee (BAC) regulations. Legal counsel should verify the enforceability of these terms against local ordinances and Department of Interior and Local Government (DILG) directives.

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1. PARTIES AND RECITALS

This Agreement is entered into by and between [Company Full Legal Name], a corporation organized and existing under the laws of the Philippines, with principal address at [Principal Address] ("Contractor"), and Barangay [Barangay Name], a local government unit represented by the Punong Barangay, with principal address at [Barangay Hall Address] ("Client").

RECITALS: WHEREAS, the Client requires specialized services for [Project Name/Description]; WHEREAS, the Contractor represents that it possesses the requisite expertise, licenses, and capacity to perform said services; NOW, THEREFORE, the parties agree as follows:

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2. OPERATIVE CLAUSES

2.1 SCOPE OF SERVICES

The Contractor shall perform the services detailed in "Annex A" (the "Project Proposal"), which is incorporated herein by reference. The Contractor shall utilize its best efforts to ensure all deliverables meet the standards required by the Barangay Council and applicable national regulations.

2.2 COMPENSATION AND PAYMENT TERMS

The Client shall pay the Contractor the total sum of [Amount in USD/PHP] ("Contract Price"). Payments shall be made according to the following milestones: a. Mobilization Fee: [Percentage]% upon signing. b. Progress Billing: [Percentage]% upon completion of [Milestone 1]. c. Final Payment: [Percentage]% upon project completion and acceptance. Invoices shall be payable within thirty (30) calendar days of receipt. Late payments shall accrue interest at a rate of 1.5% per month or the maximum rate permitted by law, whichever is lower.

2.3 TERM AND TERMINATION

This Agreement shall commence on the Effective Date and terminate upon final acceptance of deliverables. a. Termination for Convenience: The Client may terminate this agreement with thirty (30) days' written notice, subject to payment for services rendered up to the date of termination. b. Termination for Breach: Either party may terminate for material breach. The breaching party shall have fifteen (15) days to cure such breach following written notice.

2.4 INTELLECTUAL PROPERTY AND WORK MADE FOR HIRE

All deliverables, reports, designs, and materials created pursuant to this Agreement shall be considered "Work Made for Hire" and shall remain the exclusive property of the Client upon full payment. The Contractor hereby assigns all rights, titles, and interests in said materials to the Client.

2.5 MUTUAL CONFIDENTIALITY

The parties agree to hold all proprietary, technical, and financial information disclosed during this engagement in strict confidence. This obligation shall survive the termination of this Agreement for a period of three (3) years.

2.6 REPRESENTATIONS AND WARRANTIES

The Contractor warrants that it has all necessary permits and authority to execute the project, and that the services will be performed in a professional and workmanlike manner, free from defects in material and workmanship.

2.7 LIMITATION OF LIABILITY AND INDEMNIFICATION

Except for cases of gross negligence or willful misconduct, the aggregate liability of the Contractor shall not exceed the Contract Price. The Contractor agrees to indemnify and hold harmless the Client from any third-party claims arising out of the Contractor’s performance or failure to perform under this Agreement.

2.8 DISPUTE RESOLUTION AND GOVERNING LAW

This Agreement shall be governed by the laws of the Philippines. Any dispute arising under this Agreement shall first be submitted to good-faith mediation. If unresolved, the dispute shall be settled by binding arbitration in the City of [City Name], in accordance with the rules of the Philippine Dispute Resolution Center, Inc. (PDRCI).

2.9 MISCELLANEOUS

a. Severability: If any provision is found unenforceable, the remainder of the Agreement shall remain in full force. b. Counterparts: This Agreement may be executed in counterparts, each of which shall be an original. c. Entire Agreement: This document constitutes the entire agreement between the parties, superseding all prior discussions.

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3. EXECUTION AND FORMAL SIGNATURE BLOCKS

FOR [COMPANY FULL LEGAL NAME]: Signature: _____________________________________ Printed Name: [Authorized Signatory Name] Title: [Title / Role] Company: [Company Legal Name] Date: [Date]

FOR BARANGAY [BARANGAY NAME]: Signature: _____________________________________ Printed Name: [Punong Barangay Name] Title: Punong Barangay Date: [Date]

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4. STEP-BY-STEP EXECUTION AND FILING GUIDE

1. Drafting: Use the "Find and Replace" feature in your word processor to swap all bracketed terms (e.g., [Company Full Legal Name]) with actual project-specific data.
2. Authority Verification: Ensure the Punong Barangay has a valid Sangguniang Barangay Resolution authorizing the project and the expenditure before signing.
3. Annexing: Clearly label your technical project proposal as "Annex A" and attach it to the back of this document.
4. Execution:
   • Print two original sets.
   • For digital signing: Upload to a platform like DocuSign or Adobe Sign, ensuring you set the authentication to "Email Verification."
5. Record Retention:
   • One original must be kept in the Barangay Secretariat’s official files.
   • One original must be provided to the Contractor.
   • Ensure a copy is forwarded to the City/Municipal Accountant’s office if the project involves government disbursement.