Power of Attorney Format for Tender

POWER OF ATTORNEY FOR TENDER PARTICIPATION AND CONTRACT EXECUTION

DOCUMENT CONTROL

• Document ID: POA-TEN-2024-OPR-001
• Effective Date: [Effective Date]
• Version: 1.0 (Enterprise Standard)
• Governing Jurisdiction: [State/Province/Country]

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STATUTORY & LEGAL COMPLIANCE NOTICE

This Power of Attorney ("POA") is a legally binding instrument. The validity and enforceability of this document are subject to the laws of the Governing Jurisdiction. Certain jurisdictions require this document to be executed on non-judicial stamp paper of a specific denomination and may require notarization or apostille for cross-border tenders. Users are advised to consult with local counsel to ensure compliance with specific public procurement statutes or corporate bylaws of the Principal.

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1. PARTIES & RECITALS

1.1 THE PRINCIPAL: [Company Full Legal Name], a corporation duly organized and existing under the laws of [Jurisdiction of Incorporation], with its registered principal office located at [Principal Address] (hereinafter referred to as the "Principal").

1.2 THE ATTORNEY-IN-FACT: [Individual Full Legal Name], [Title/Role], residing at [Agent's Residential Address], holding [Type of ID, e.g., Passport/National ID] Number [ID Number] (hereinafter referred to as the "Attorney-in-Fact").

1.3 RECITALS: WHEREAS, the Principal intends to participate in the competitive bidding process, tender, or request for proposal identified as [Tender Name/Reference Number] (the "Tender") issued by [Tendering Authority/Client Name] (the "Client"); WHEREAS, the Principal requires a lawful representative to execute documents, attend meetings, and perform all acts necessary to facilitate the Principal's participation in said Tender; NOW, THEREFORE, the Principal hereby appoints the Attorney-in-Fact to act in its name and stead subject to the following terms.

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2. EXHAUSTIVE OPERATIVE CLAUSES

2.1 Scope of Authority & Engagement

The Principal hereby grants the Attorney-in-Fact full power and authority to perform the following acts on behalf of the Principal: (a) To sign, seal, execute, and submit the bid, proposal, and all technical and financial documents required by the Tender. (b) To represent the Principal at pre-bid conferences, site visits, and public bid openings. (c) To negotiate terms, clarify queries, and execute any supplementary agreements, amendments, or clarifications requested by the Client. (d) To execute the definitive Contract/Agreement should the Principal be awarded the Tender. (e) To furnish any performance security, bid bonds, or guarantees as required by the Tender documents.

2.2 Compensation & Payment Terms

(a) Remuneration: The Principal shall pay the Attorney-in-Fact a fee of [Amount in USD] for services rendered under this POA, payable upon [Milestone, e.g., Submission of Bid]. (b) Invoicing: The Attorney-in-Fact shall submit invoices to the Principal's accounts department. Payments are due within [Number] days of receipt. (c) Late Interest: Any undisputed payments overdue shall accrue interest at a rate of [Percentage]% per month. (d) Expenses: The Principal shall reimburse all reasonable out-of-pocket expenses incurred in the performance of these duties, provided they are backed by receipts.

2.3 Term & Termination

(a) Term: This POA shall commence on the Effective Date and shall remain in full force until the completion of the Tender process or [Expiration Date], whichever occurs first. (b) Termination for Convenience: The Principal may revoke this POA at any time by providing written notice to the Attorney-in-Fact and the Client. (c) Termination for Breach: Either party may terminate this engagement immediately upon a material breach of terms by the other party. (d) Cure Period: Except for breaches of confidentiality, the breaching party shall have [Number] days to cure any default after receiving notice.

2.4 Intellectual Property Ownership

All documents, bid strategies, financial models, and technical designs created by the Attorney-in-Fact in the course of this engagement are "Work Made for Hire" and shall be the sole and exclusive property of the Principal. The Attorney-in-Fact hereby irrevocably assigns all rights, title, and interest in such IP to the Principal.

2.5 Mutual Confidentiality & Non-Disclosure

The parties shall maintain the strict confidentiality of all proprietary information, trade secrets, and bid pricing disclosed during this engagement. This obligation survives the termination of this POA for a period of [Number] years.

2.6 Representations & Warranties

The Principal represents that it has the full corporate power to grant this POA and that the appointment of the Attorney-in-Fact does not violate any internal bylaws or external agreements. The Attorney-in-Fact represents that they possess the legal capacity and professional expertise to perform the duties outlined herein.

2.7 Limitation of Liability & Indemnification

(a) Limitation: To the maximum extent permitted by law, the Attorney-in-Fact's liability shall not exceed the total compensation paid under this agreement, except in cases of gross negligence or willful misconduct. (b) Indemnification: The Principal shall indemnify and hold harmless the Attorney-in-Fact against any claims, damages, or legal costs arising from the Attorney-in-Fact's actions performed within the scope of authority granted by this POA.

2.8 Dispute Resolution & Arbitration

Any dispute arising out of or in connection with this POA shall be resolved through binding arbitration in [City, Country] under the rules of [Arbitration Body, e.g., ICC/LCIA]. The language of arbitration shall be English.

2.9 Governing Law & Jurisdiction

This POA shall be governed by and construed in accordance with the laws of [Governing Jurisdiction]. The parties submit to the exclusive jurisdiction of the courts in [City/State].

2.10 Miscellaneous

(a) Severability: If any provision is found unenforceable, the remainder of the POA shall remain in effect. (b) Counterparts: This document may be executed in counterparts, including electronic versions. (c) Entire Agreement: This document constitutes the entire understanding between the parties regarding the subject matter and supersedes all prior communications.

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3. EXECUTION & FORMAL SIGNATURE BLOCKS

IN WITNESS WHEREOF, the Principal has caused this Power of Attorney to be executed by its duly authorized officer as of the date first written above.

FOR [COMPANY FULL LEGAL NAME] (THE PRINCIPAL):

Signature: _____________________________________

Printed Name: [Authorized Signatory Name]

Title: [e.g., CEO / Managing Director]

Company: [Company Legal Name]

Date: [Date]

(Corporate Seal)

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FOR [ATTORNEY-IN-FACT NAME] (ACCEPTED BY):

Signature: _____________________________________

Printed Name: [Individual Full Legal Name]

Title: [Title / Role]

Date: [Date]

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NOTARY PUBLIC ACKNOWLEDGMENT (IF REQUIRED) State of ___________ ) County of _________ ) On this ____ day of ______, 20, before me personally appeared [Authorized Signatory Name], known to me to be the person described in and who executed the foregoing instrument on behalf of [Company Name].

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(Signature of Notarial Officer) My Commission Expires: [Date]

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4. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Preparation: Open the document in Microsoft Word or Google Docs. Use the Find and Replace function (Ctrl+H) to locate all bracketed fields (e.g., [Company Full Legal Name]) and input the specific data.
2. Verify Authority: Ensure the individual signing as the "Principal" has the legal authority (via Board Resolution) to delegate these powers.
3. Local Law Check: Determine if the Tendering Authority requires the POA on specific stamp paper. If so, print the document directly onto the stamped paper.
4. Digital Execution: If the Tender allows digital submissions, upload the document to DocuSign or Adobe Sign. Ensure "Electronic Record and Signature Disclosure" is enabled.
5. Notarization: If the tender is international or high-value, the Principal’s signature must be witnessed by a Notary Public. The Notary must apply their seal and sign the acknowledgment section.
6. Record Retention: Retain the original hard copy in the Company’s Legal Register. Provide a certified true copy (scanned PDF) to the Attorney-in-Fact for submission with the Tender bid.
7. Revocation: Should the Attorney-in-Fact leave the company or the tender be cancelled, issue a formal "Deed of Revocation" and notify the Client immediately.