photo and video release form template

Media Consent and Release Agreement

Instructions for Use

• Fill in all bracketed information accurately before presenting this document to the participant for signature.
• Ensure the participant (or their legal guardian, if under the age of majority) signs and dates the document prior to the capture of any media.
• Retain the signed original in a secure digital or physical file for the duration of the media's usage and for a reasonable period thereafter for record-keeping purposes.

Parties & Definitions

This Agreement is entered into on [Date] by and between:

The Released Party: [Company/Organization Name], located at [Business Address] ("Company").

The Participant: [Full Legal Name], residing at [Participant Address] ("Participant").

"Media" refers to any and all photographs, video recordings, audio recordings, or digital images captured of the Participant by the Company or its representatives.

Operative Terms

1. Grant of Rights: Participant hereby grants to the Company, its successors, and assigns, the irrevocable, perpetual, worldwide, royalty-free right and license to use, reproduce, edit, exhibit, project, display, publish, and distribute the Media in any medium now known or hereafter developed, including but not limited to social media, websites, print materials, and broadcast.

2. Waiver of Approval: Participant waives the right to inspect or approve the finished product, the advertising copy, or any other matter that may be used in connection with the Media or the use to which the Media may be applied.

3. Release of Liability: Participant hereby releases, discharges, and agrees to hold harmless the Company and its directors, officers, employees, and agents from any and all claims, demands, or causes of action arising out of or in connection with the use of the Media, including, without limitation, any claims for defamation, libel, invasion of privacy, or right of publicity.

4. Compensation: Participant acknowledges that they will receive no financial compensation, royalty, or other payment for the use of the Media as described herein.

5. Ownership: Participant acknowledges that the Company is the sole and exclusive owner of all right, title, and interest in the Media, including all copyrights therein.

6. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the state/province of [Jurisdiction].

Signature & Acknowledgment

[ ] I am 18 years of age or older and have the legal capacity to sign this document. [ ] I am the parent/legal guardian of the Participant, who is under 18 years of age, and I have the legal authority to sign on their behalf.

Signature: __________ Printed Name: [Full Legal Name] Title (if applicable): [Job Title/Parental Capacity] Date: [Date]

Disclaimer: This document is a general framework and does not constitute legal advice. Laws regarding media rights and privacy vary by jurisdiction. You should consult with qualified legal counsel to ensure this document meets the specific requirements of your location and business needs.