Letter of Intent Sample for Request

LETTER OF INTENT: FORMAL REQUEST FOR PROPOSAL/NEGOTIATION

1. DOCUMENT CONTROL

• Title: Letter of Intent (LOI) – Formal Request for Engagement
• Effective Date: [Date]
• Version: 1.0
• Jurisdiction: [State/Province, Country]
• Scope: Preliminary binding/non-binding expression of intent regarding [Project/Subject Name]

2. OFFICIAL NOTICE & DISCLAIMER

LEGAL NOTICE: This document constitutes a formal expression of interest. Unless expressly stated in Section 4.2, this LOI is intended to serve as a framework for preliminary negotiations and is non-binding upon the parties. No legal obligation shall arise until a definitive agreement (the "Definitive Agreement") is drafted, reviewed by legal counsel, and executed by authorized signatories. All information disclosed herein shall be subject to the provisions of any existing Non-Disclosure Agreement (NDA) between the parties.

3. PARTIES & DEFINITIONS

• Requesting Party: [Company Name], a [Entity Type, e.g., Corporation] organized under the laws of [Jurisdiction], with its principal office at [Full Address] ("Requestor").
• Target Party: [Full Legal Name of Recipient], with its principal office at [Full Address] ("Target").
• Defined Term: "Transaction" refers to [Description of Service, Procurement, or Partnership].

4. OPERATIVE CLAUSES & TERMS

1. Objective of Request: Requestor formally expresses its intent to engage Target for the purposes of [Detail specific objective, e.g., Supply Chain Partnership/Software Licensing].
2. Exclusivity (Optional): During the period commencing on the Effective Date and ending on [End Date], Target agrees to negotiate in good faith exclusively with Requestor regarding the Transaction.
3. Confidentiality: All proprietary data, technical specifications, and financial terms disclosed during these negotiations shall remain strictly confidential. The parties shall execute a separate NDA if not already in effect.
4. Binding vs. Non-Binding Provisions: Notwithstanding Section 2, the provisions contained in the Confidentiality, Exclusivity, and Governing Law clauses of this document shall be legally binding and enforceable upon execution.
5. Governing Law: This LOI shall be governed by and construed in accordance with the laws of [Jurisdiction], without regard to its conflict of law principles.
6. Termination: This LOI shall terminate upon (a) execution of a Definitive Agreement, or (b) written notice by either party.

5. SIGNATURES & ACKNOWLEDGMENT

In witness whereof, the parties have executed this Letter of Intent as of the Effective Date.

FOR: [Requesting Company Name]

• Signature: __________________________
• Printed Name: [Name]
• Title: [Title]
• Date: [Date]

FOR: [Target Party Name]

• Signature: __________________________
• Printed Name: [Name]
• Title: [Title]
• Date: [Date]

6. EXECUTION GUIDE

• Legal Review: Prior to signing, submit this document to your internal or external legal counsel to ensure the "Binding vs. Non-Binding" clauses align with your specific risk appetite.
• Counterparts: If the parties are geographically separated, execute two separate copies. This document may be executed in counterparts, each of which shall be deemed an original.
• Transmission: Once signed, transmit the scanned PDF version to the primary contact at the counterparty; retain the original hard copy in your corporate records for the duration of the statute of limitations.
• Definitive Drafting: Upon execution of this LOI, immediately initiate the "Definitive Agreement" phase to convert these expressions of intent into actionable, performance-based contractual obligations.