Letter of Intent Sample in Deped

This document is drafted for use in the context of the Department of Education (DepEd) in the Philippines. It is intended for entities (NGOs, private corporations, or service providers) seeking to formalize a partnership, project proposal, or engagement.

LETTER OF INTENT: PARTNERSHIP AND PROJECT PROPOSAL

Document Control

• Effective Date: [Insert Date]
• Version: 1.0
• Jurisdiction/Scope: Republic of the Philippines (Department of Education)

LEGAL NOTICE & DISCLAIMER

This document constitutes a non-binding expression of interest and intent to engage in a formal partnership with the Department of Education (DepEd). This document does not create a legally enforceable obligation to contract until such time as a formal Memorandum of Agreement (MOA) or Memorandum of Understanding (MOU) is signed and executed by the authorized signatories of both parties. All proposed activities are subject to DepEd’s internal compliance protocols, procurement laws (RA 9184 where applicable), and existing regulations regarding Private-Public Partnerships (PPP).

1. PARTIES

• PROPOSER: [Full Legal Name of Organization/Individual]
• PRINCIPAL ADDRESS: [Full Office Address]
• REPRESENTATIVE: [Name and Position of Authorized Signatory]
• RECIPIENT: Department of Education ([Specify Division/Regional Office/Central Office])

2. OPERATIVE CLAUSES

1. PURPOSE OF INTENT: The Proposer hereby declares its formal intent to partner with the Recipient to implement the project entitled: [Project Title/Description].

2. SCOPE OF ENGAGEMENT: The Proposer commits to provide [Technical Support/Funding/Services/Resources] to assist the Recipient in achieving [Specific Educational Goal/DepEd Mandate] for the benefit of [Target School/District/Region].

3. COMPLIANCE & GOVERNANCE: The Proposer acknowledges that all activities shall adhere to DepEd Order No. 40, s. 2012 (Child Protection Policy), DepEd Order No. 48, s. 2015 (Partnership Guidelines), and all other relevant legal frameworks governing the public education sector.

4. NON-EXCLUSIVITY: This intent does not grant the Proposer exclusive rights to DepEd facilities or students. The Recipient reserves the right to engage other parties for similar objectives.

5. TERM: This Expression of Intent shall remain valid for a period of [Number] months from the Effective Date, during which time a formal MOA/MOU shall be drafted and reviewed by the Legal Division of the Recipient.

6. CONFIDENTIALITY: Both parties agree to maintain the confidentiality of all student data and sensitive institutional information in accordance with the Data Privacy Act of 2012 (RA 10173).

3. SIGNATURES & ACKNOWLEDGMENT

FOR THE PROPOSER:

[Signature] [Printed Name] [Title/Position] [Date]

ACKNOWLEDGMENT BY DEPED (RECEIVING OFFICE):

[Signature] [Printed Name of Authorized Official] [Title/Position - e.g., Schools Division Superintendent] [Date Received]

4. STEP-BY-STEP EXECUTION GUIDE

1. Alignment Check: Before submission, map your proposal against the current DepEd Basic Education Development Plan (BEDP). Ensure your project directly addresses a documented need in the School Improvement Plan (SIP) or Division Education Development Plan (DEDP).
2. Formal Transmittal: Print this document on your official company letterhead. Attach a formal cover letter addressed to the Head of Office (e.g., Regional Director or Schools Division Superintendent).
3. Endorsement: If the project involves physical site visits or student interaction, attach a copy of the Proposer's SEC/DTI registration and, if applicable, a current "Certificate of Good Standing" to expedite vetting.
4. Submission & Tracking: Submit the document to the Records Section of the target DepEd office. Ensure you receive a "Received" stamp with a tracking number; this is your proof of formal initiation for legal audit trails.