Letter of Intent Sample for Reclassification

LETTER OF INTENT: POSITION RECLASSIFICATION

1. DOCUMENT CONTROL

2. LEGAL NOTICE & DISCLAIMER

CONFIDENTIALITY NOTICE: This document constitutes a formal expression of intent regarding employment structural adjustment. This document is not a contract of employment and does not supersede, amend, or alter existing collective bargaining agreements, individual employment contracts, or company policy manuals unless explicitly ratified by an authorized signatory. All reclassifications are subject to administrative review, budgetary approval, and compliance with local labor statutes.

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3. PARTIES & DEFINITIONS

This Letter of Intent ("LOI") is entered into by and between:

• THE EMPLOYER: [Company Name], a corporation organized under the laws of [Jurisdiction], with its principal place of business at [Company Address] ("Company").
• THE EMPLOYEE: [Full Legal Name], currently residing at [Employee Address] ("Employee").

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4. OPERATIVE CLAUSES

I. STATEMENT OF INTENT

The Employee hereby formally submits this request for a reclassification of their current position, [Current Job Title], to the proposed position of [Proposed Job Title]. This request is predicated on a substantive change in duties, increased scope of responsibility, and realignment with organizational objectives.

II. JUSTIFICATION OF RECLASSIFICATION

The Employee asserts that the current role has evolved beyond the scope of the original job description. Attached hereto as Exhibit A is a detailed comparative analysis of current vs. proposed duties, including metrics of impact, increased complexity, and departmental necessity.

III. REVIEW PROCESS

Upon receipt, the Company shall initiate a formal review period not to exceed [Number] business days. This process shall include:

1. Validation of the necessity of the proposed role against current operational requirements.
2. Market-based compensation benchmarking to ensure internal and external parity.
3. Verification of the Employee’s performance history and eligibility for advancement.

IV. NON-BINDING NATURE

The parties acknowledge that this LOI is an expression of intent only. The Company retains the sole discretion to approve, deny, or modify the proposed reclassification. No vested right to promotion or salary adjustment is created hereby.

V. GOVERNING LAW

This document shall be governed by and construed in accordance with the laws of [Jurisdiction], without regard to its conflict of law provisions.

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5. SIGNATURES & ACKNOWLEDGMENT

EMPLOYEE ACKNOWLEDGMENT I, [Full Legal Name], hereby affirm that the information provided in support of this request is accurate and complete to the best of my knowledge.

Signature: ___________________________ Date: [MM/DD/YYYY]

COMPANY REPRESENTATIVE ACKNOWLEDGMENT Acknowledged and received by [Company Name] authorized representative.

Signature: ___________________________ Date: [MM/DD/YYYY] Printed Name: [Name of HR/Manager] Title: [Title]

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6. EXECUTION GUIDE

1. Documentation Synthesis: Before submission, attach a comprehensive Exhibit A containing a bulleted list of current tasks vs. new responsibilities, supported by verifiable project KPIs or productivity data.
2. Internal Review: Deliver this document to your immediate supervisor and HR Business Partner. Ensure you request a written confirmation of receipt with a timestamped deadline for the review period defined in Clause III.
3. Formal Integration: Upon approval, this LOI must be converted into a "Position Reclassification Amendment" and signed by both parties to formally update the Employee’s official personnel file and payroll status.
4. Retention: Maintain a fully executed digital copy of this LOI in your personal records to ensure compliance with company document retention policies.