Letter of Intent Sample for Promotion

LETTER OF INTENT: PROMOTION AND ROLE RECLASSIFICATION

Document Control

• Effective Date: [DD/MM/YYYY]
• Version: 1.0
• Jurisdiction: [State/Province/Country]
• Scope: Internal Human Capital Management

1. LEGAL DISCLAIMER

This document constitutes a non-binding Letter of Intent (LOI) regarding a proposed change in employment status, except where specific provisions are explicitly stated as binding (e.g., Confidentiality, Non-Solicitation). This document does not constitute an employment contract or a guarantee of continued employment. All employment remains "at-will" unless governed by a separate, signed Collective Bargaining Agreement or specific individual Employment Agreement.

2. PARTIES AND DEFINITIONS

This Letter of Intent is entered into by and between:

• Employer: [Company Full Legal Name], located at [Company Registered Address] ("Company").
• Employee: [Employee Full Legal Name], residing at [Employee Residential Address] ("Employee").

3. OPERATIVE PROVISIONS

1. PROPOSED POSITION: The Company proposes to promote the Employee to the position of [New Job Title], reporting directly to [Manager Name/Title].

2. EFFECTIVE DATE OF PROMOTION: The anticipated effective date of the new role is [Start Date], contingent upon the successful completion of transition tasks and formal documentation.

3. COMPENSATION AND BENEFITS:

• Base Salary: The Employee’s annual base salary shall be adjusted to [Amount in Currency], payable in accordance with the Company’s standard payroll cycle.
• Variable Compensation: The Employee shall remain eligible for [Bonus Plan/Commission Structure] as outlined in the [Reference Internal Policy Document].
• Benefits: Existing benefits eligibility remains subject to the Company’s comprehensive Benefits Plan Document.

4. SCOPE OF RESPONSIBILITIES: The Employee agrees to assume the duties, responsibilities, and performance expectations attached hereto as Exhibit A (Job Description).

5. PROBATIONARY/TRANSITION PERIOD: The promotion is subject to a [Number]-day evaluation period, during which performance will be measured against the KPIs defined in the transition plan.

6. CONTINUITY OF AGREEMENTS: All prior agreements, including but not limited to the Proprietary Information and Inventions Agreement (PIIA) and Non-Disclosure Agreement (NDA), remain in full force and effect and are incorporated herein by reference.

4. EXECUTION AND ACKNOWLEDGMENT

By signing below, the parties acknowledge their intent to formalize this promotion and signify their understanding of the terms set forth herein.

FOR THE COMPANY: Signature: __________________________ Printed Name: [Authorized Signatory Name] Title: [Title] Date: [Date]

FOR THE EMPLOYEE: Signature: __________________________ Printed Name: [Employee Full Legal Name] Date: [Date]

5. EXECUTION AND ENFORCEMENT GUIDE

1. Compliance Review: Before issuance, ensure the [New Job Title] complies with Fair Labor Standards Act (FLSA) or local equivalent classification (Exempt vs. Non-Exempt) to ensure proper overtime eligibility.
2. Supporting Documentation: Attach the official Job Description (Exhibit A) and any updated Incentive Compensation Plan documents to this LOI prior to signing to prevent ambiguity in future performance disputes.
3. Formal Execution: Both parties should sign two original copies. The Human Resources department must retain one original in the Employee’s permanent personnel file, and the Employee must be provided with the second original.
4. Integration: Once signed, verify that the payroll department is notified of the compensation adjustment at least 14 days prior to the [Start Date] to ensure system processing alignment.