Letter of Intent Sample for Administrative Officer Ii in Deped

LETTER OF INTENT: ADMINISTRATIVE OFFICER II (AO II)

DEPARTMENT OF EDUCATION (DepEd) RECRUITMENT & SELECTION

Document Control

• Effective Date: [Insert Date]
• Version: 1.0
• Jurisdiction: Republic of the Philippines (DepEd Civil Service Commission Standards)
• Scope: Professional Application for Permanent/Contractual AO II Position

I. LEGAL NOTICE & COMPLIANCE DISCLAIMER

This document serves as a formal expression of interest and intent to apply for the position of Administrative Officer II (SG-11). It is drafted in accordance with the DepEd Merit Selection Plan (MSP) and Civil Service Commission (CSC) qualification standards. The applicant assumes full responsibility for the veracity of all information provided herein. Any misrepresentation of credentials constitutes grounds for immediate disqualification and potential administrative liability.

II. PARTIES & IDENTIFICATION

• To: [Name of Schools Division Superintendent]
• Title: Schools Division Superintendent
• Office: DepEd Schools Division Office of [Division Name]
• Applicant: [Full Legal Name]
• Address: [Current Residential Address]
• Contact: [Phone Number] | [Email Address]
• Date: [Date]

III. OPERATIVE INTENT & QUALIFICATIONS

1. Expression of Intent: The Applicant hereby formally submits this Letter of Intent for the position of Administrative Officer II (AO II) as published in the [CSC Bulletin of Vacant Positions/DepEd Website] dated [Date of Publication].
2. Compliance with Qualifications: The Applicant asserts meeting the minimum qualification standards as defined under the DepEd Qualification Standards:
   • Education: Bachelor’s degree relevant to the job (e.g., Business Administration, Public Administration, or related course).
   • Experience: [Number] years of relevant experience in administrative, financial, or personnel management.
   • Training: [Number] hours of relevant training.
   • Eligibility: [Career Service Professional/RA 1080/Sub-Professional] Eligibility, license number [Number].
3. Operational Competency: The Applicant maintains proficiency in the following core Administrative Officer II functions:
   • Maintenance of personnel records and Human Resource Information Systems (HRIS).
   • Compliance with Government Accounting and Procurement guidelines (RA 9184).
   • Efficient management of school/division-level administrative operations and office property inventory.
   • Stakeholder management and internal communication protocols.
4. Verification of Documents: The Applicant warrants that all attached documents (PDS, Transcript of Records, Service Records, Performance Ratings) are authentic, true, and correct, and is prepared to produce original copies upon request by the Human Resource Merit Promotion and Selection Board (HRMPSB).

IV. ACKNOWLEDGMENT & EXECUTION

I, [Full Legal Name], understand that the submission of this document initiates the selection process. I hereby authorize the DepEd Division Office to verify all information provided and perform background investigations as permitted by existing privacy laws.

Executed on this [Day] of [Month], [Year].

[Signature of Applicant] [Full Legal Name] Applicant

V. EXECUTION GUIDE (MANDATORY STEPS)

1. Document Verification: Before finalizing, cross-reference your current Personal Data Sheet (CSC Form 212) to ensure the details regarding training hours and work experience in this letter align perfectly with the PDS.
2. Annex Attachment: Ensure this document is the "Cover Letter" in your application packet. Attach all supporting credentials in the exact sequence requested by the specific Schools Division Office (SDO) requirements (typically: PDS, Transcript, Eligibility, Performance Ratings, Training Certificates).
3. Submission Protocols: Deliver via courier or in-person to the Office of the Schools Division Superintendent (Records Section). Request a "Received" stamp on a duplicate copy of this letter to serve as your formal proof of submission.
4. Follow-up: Monitor the official DepEd Division website/Facebook page for the Selection Line-up or Interview Schedule, as applicants are typically notified via official channels or personal contact details provided in this letter.