Letter of Intent Format in Deped

LETTER OF INTENT (LOI) – DEPED PARTNERSHIP

1. DOCUMENT CONTROL

• Document Title: Letter of Intent for DepEd Partnership/Collaboration
• Effective Date: [Insert Date]
• Version: 1.0
• Jurisdiction/Scope: Republic of the Philippines (Department of Education)

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2. OFFICIAL NOTICE & DISCLAIMER

LEGAL COMPLIANCE NOTICE: This Letter of Intent (LOI) serves as a formal expression of interest and intent to enter into a Memorandum of Agreement (MOA) or Memorandum of Understanding (MOU) with the Department of Education (DepEd). This document is non-binding regarding the obligation to finalize a partnership, except for confidentiality and non-disclosure provisions. All proposed collaborations are subject to DepEd’s internal review processes, compliance with RA 9184 (Government Procurement Reform Act), and relevant DepEd Orders (e.g., DO 40, s. 2012; DO 083, s. 2011).

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3. PARTIES

PROPOSING ENTITY: [Company/Organization Name]

• Address: [Complete Office Address]
• Authorized Representative: [Name and Title]

RECIPIENT:

• Attn: [Name of Schools Division Superintendent / Regional Director / Secretary]
• Office: Department of Education – [Division/Region/Central Office]
• Address: [Official Office Address]

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4. OPERATIVE CLAUSES

1. OBJECTIVE: The Proposing Entity intends to collaborate with the Recipient to implement [Project Name/Title]. The core objective is to support the MATATAG Agenda and enhance the delivery of basic education services through [briefly state core service/donation/initiative].

2. SCOPE OF ENGAGEMENT: The Proposing Entity proposes to provide:

• [Service/Material 1]
• [Service/Material 2]
• [Financial/Technical Support Details]

3. TERM & DURATION: The proposed partnership period shall commence on [Start Date] and conclude on [End Date], subject to the execution of a formal MOA.

4. FINANCIAL RESPONSIBILITY: The Proposing Entity warrants that all resources provided are free of charge, with no expectation of financial compensation from the Recipient, unless otherwise specified in a finalized, legally binding agreement.

5. COMPLIANCE & GOVERNANCE: The Proposing Entity agrees to adhere strictly to the Child Protection Policy (DepEd Order No. 40, s. 2012) and affirms that all personnel assigned to the project have undergone necessary background vetting.

6. CONFIDENTIALITY: Both parties agree to maintain the confidentiality of all data, specifically student records, in compliance with the Data Privacy Act of 2012 (RA 10173).

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5. SIGNATURE & ACKNOWLEDGMENT BLOCK

For the Proposing Entity:

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[Name of Authorized Signatory] [Title] Date: [Date]

Acknowledgment of Receipt:

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[Name of DepEd Official] [Title/Position] Date Received: [Date]

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6. EXECUTION GUIDE (OPERATIONAL STEPS)

1. Alignment Check: Before submission, verify that the project scope aligns with the current DepEd Regional or Division Educational Development Plan (DEDP). Contact the External Partnerships Service (EPS) unit to confirm local requirements.
2. Formal Transmittal: Print this document on your organization’s Official Letterhead. Ensure all fields are typed (not handwritten) for professional archival.
3. Submission: Submit the original signed LOI to the Office of the Schools Division Superintendent (OSDS) or Regional Office Records Section. Ensure you obtain a Received Copy stamped with the date and time, signed by the receiving officer.
4. Follow-up & Due Diligence: After submission, initiate a follow-up with the Division Partnership Focal Person (DPFP) within 5–7 business days to request a technical review meeting for the drafting of the formal MOA.