catering service contracts

Professional Event Catering Services Agreement

Instructions for Use

• Fill in all bracketed information with the specific details of your event and the agreed-upon terms between the parties.
• Ensure the "Event Details" section accurately reflects the scope of work, including guest count, menu, and service times, to prevent future disputes.
• Both parties should initial each page and sign the final signature block; retain one original copy for your records.

1. Parties

This Agreement is made effective as of [Date], by and between: Caterer: [Caterer Legal Name], with a principal place of business at [Caterer Business Address] ("Caterer"). Client: [Client Legal Name], with a principal place of business/residence at [Client Address] ("Client").

2. Event Details

Event Name/Type: [Event Description] Event Date: [Date] Event Location: [Venue Name and Address] Guest Count: [Number of Guests] (Subject to adjustment per Clause 4) Service Hours: From [Start Time] to [End Time]

3. Services and Fees

Caterer agrees to provide the food, beverages, and service staff as outlined in the attached "Exhibit A: Menu and Service Scope." Total Contract Price: $[Total Amount] Deposit: $[Deposit Amount] due upon signing. Balance Due: The remaining balance of $[Remaining Amount] is due no later than [Number] days prior to the event.

4. Adjustments and Cancellations

• Final Guest Count: Client shall provide a final guest count no later than [Number] days before the event. If the count increases, additional fees will apply. If the count decreases, no refunds will be issued for the original quote.
• Cancellation: If Client cancels [Number] days or less before the event, the deposit is non-refundable. Cancellations made prior to this period will result in [Percentage]% of the deposit being retained by Caterer.

5. Obligations and Liability

• Venue Requirements: Client is responsible for ensuring the venue allows outside catering and providing necessary access for load-in/load-out.
• Insurance: Caterer shall maintain general liability insurance in the amount of $[Insurance Amount].
• Indemnification: Client agrees to indemnify and hold harmless Caterer from any claims, damages, or expenses arising from the actions of Client’s guests or third-party vendors.
• Force Majeure: Neither party shall be liable for failure to perform due to circumstances beyond their reasonable control, including acts of God, fire, or government-mandated restrictions.

6. Food Safety and Alcohol

• Food Safety: Caterer shall adhere to all local health department regulations. Any food removed from the premises by the Client or guests is at the Client's own risk.
• Alcohol Service: [ ] Caterer will provide alcohol service; [ ] Client will provide alcohol. If Caterer provides service, they reserve the right to refuse service to any guest who appears intoxicated or is under the legal drinking age.

7. Governing Law

This Agreement shall be governed by the laws of the State of [State]. Any disputes arising under this Agreement shall be resolved in the courts of [County].

Signature & Acknowledgment

By signing below, the parties acknowledge they have read, understood, and agreed to the terms of this Agreement.

Caterer Signature: __________ Printed Name: [Name] Title: [Title] Date: [Date]

Client Signature: __________ Printed Name: [Name] Title: [Title] Date: [Date]

Legal Disclaimer: This document is a general framework and does not constitute legal advice. Catering laws vary significantly by jurisdiction regarding health permits, liability, and labor laws. Consult with qualified legal counsel in your area to ensure this contract meets your specific requirements and local regulatory compliance.