catering service contract example

Professional Catering Services Agreement

Instructions for Use

• Fill in all bracketed information with the specific details of your event and the service agreement.
• Ensure that the "Event Details" section is updated if any changes to the menu, headcount, or venue access occur before the event date.
• Both parties must sign and date the document, and each party should retain an original executed copy for their records.

1. Parties and Event Overview

This Catering Services Agreement ("Agreement") is entered into on [Date] by and between:

Caterer: [Caterer/Company Name], with a principal place of business at [Caterer Address] ("Caterer").

Client: [Client Name/Organization], with a principal place of business at [Client Address] ("Client").

Event Details:

• Event Date: [Date of Event]
• Event Venue: [Name and Address of Venue]
• Service Start Time: [Time] | Service End Time: [Time]
• Guaranteed Guest Count: [Number of Guests]

2. Services and Payment

1. Scope of Services: Caterer shall provide food, beverage, and service staff as detailed in the attached "Exhibit A: Menu and Service Plan." Any changes to the menu must be agreed upon in writing by both parties at least [Number] days prior to the event.
2. Total Fees: Client agrees to pay a total sum of $[Total Amount].
3. Deposit: A non-refundable deposit of $[Deposit Amount] is due upon execution of this Agreement.
4. Final Payment: The remaining balance of $[Balance Due] must be paid in full no later than [Number] days prior to the event date.
5. Additional Costs: Any charges incurred due to guest count increases or requested "day-of" service modifications shall be invoiced separately and are due within [Number] days of the event.

3. Cancellation and Termination

1. Client Cancellation: If Client cancels this agreement, the deposit is forfeited. Cancellations made within [Number] days of the event will result in a penalty of [Percentage]% of the total contract value.
2. Force Majeure: Neither party shall be held liable for failure to perform due to events beyond their reasonable control, including but not limited to acts of God, war, government regulation, or public health emergencies.

4. Responsibilities and Liability

1. Venue Access: Client is responsible for ensuring the Caterer has access to the venue at the designated setup time.
2. Food Safety: Caterer warrants that all food is prepared in compliance with local health department regulations.
3. Indemnification: Client agrees to indemnify and hold harmless the Caterer from any claims or damages arising from the conduct of the Client’s guests or third-party vendors.
4. Insurance: Caterer shall maintain general liability insurance throughout the term of this Agreement.

5. Signatures

Caterer Signature: __________ Printed Name: [Name] Title: [Title] Date: [Date]

Client Signature: __________ Printed Name: [Name] Title: [Title] Date: [Date]

Legal Disclaimer: This document is a general framework intended for informational purposes and does not constitute legal advice. Catering laws vary significantly by jurisdiction; consult with qualified legal counsel to ensure this agreement complies with local regulations and specific business needs.