catering contract template pdf

Professional Catering Services Agreement

Instructions for Use

• Complete all bracketed fields with the specific details of your event, ensuring that dates, times, and financial figures are double-checked for accuracy.
• Attach a detailed "Exhibit A" (Menu and Event Specifications) to this document to define the specific food, beverage, and service requirements.
• Both parties must sign and date the document, and each should retain a fully executed copy for their records.

1. Parties and Event Details

This Agreement is entered into on [Date] between: Caterer: [Full Legal Name of Catering Company], located at [Street Address, City, State, Zip]. Client: [Full Legal Name of Client], located at [Street Address, City, State, Zip].

Event Details: Event Date: [Date] Event Venue: [Name and Address of Venue] Service Start Time: [Time] | Service End Time: [Time] Estimated Guest Count: [Number]

2. Services and Payment

2.1. Services: The Caterer shall provide the food, beverage, and staffing services as detailed in the attached "Exhibit A." 2.2. Total Fees: The Client agrees to pay a total of $[Amount] for services rendered. 2.3. Deposit: A non-refundable deposit of $[Amount] is due upon execution of this Agreement. 2.4. Final Payment: The remaining balance of $[Amount] must be paid in full no later than [Number] days prior to the Event Date.

3. Cancellations and Changes

3.1. Client Cancellation: If the Client cancels this Agreement, the deposit is forfeited. Cancellations made within [Number] days of the event will result in a fee equal to [Percentage]% of the total estimated cost. 3.2. Modifications: Any changes to the menu or guest count must be finalized by [Date]. Changes requested after this date are subject to availability and additional fees.

4. Responsibilities and Liability

4.1. Venue Access: The Client is responsible for ensuring the Caterer has access to the venue at the agreed-upon times for setup and breakdown. 4.2. Dietary Restrictions: The Client shall provide notice of any known allergies or dietary restrictions at least [Number] days before the event. The Caterer is not liable for reactions to undisclosed allergens. 4.3. Force Majeure: Neither party shall be liable for failure to perform due to acts of God, government regulations, or other events beyond their reasonable control. 4.4. Indemnification: The Client agrees to indemnify and hold harmless the Caterer from any claims arising from the Client’s guests or the venue’s policies.

5. Governing Law

This Agreement shall be governed by the laws of the State of [State]. Any disputes arising under this Agreement shall be resolved in the courts located in [County, State].

Signature and Acknowledgment

By signing below, the parties represent that they have the authority to enter into this Agreement and agree to be bound by its terms.

Caterer Signature: __________ Printed Name: [Name] Title: [Title] Date: [Date]

Client Signature: __________ Printed Name: [Name] Title: [Title] Date: [Date]

Disclaimer: This document is a general framework and does not constitute legal advice. Catering laws and liability standards vary significantly by jurisdiction. Consult with qualified legal counsel to ensure this document meets your specific regional requirements and business needs.