catering contract examples pdf

Catering Services Agreement

Instructions for Use

• Fill in all bracketed fields with the specific details of your event and the agreed-upon terms between the Client and the Caterer.
• Ensure that the "Exhibit A: Menu and Event Details" section is attached and explicitly referenced to avoid ambiguity regarding service scope.
• Once completed, both parties should sign and date the document, and each should retain a fully executed copy for their records.

1. Parties and Definitions

This Catering Services Agreement ("Agreement") is entered into on [Date] by and between:

Caterer: [Legal Business Name], located at [Business Address] ("Caterer").

Client: [Full Legal Name/Company Name], located at [Client Address] ("Client").

Event Details: Event Date: [Date] Event Location: [Venue Name/Address] Guest Count: [Number]

2. Services and Payment

2.1 Scope of Services: The Caterer shall provide food, beverage, and service staff as detailed in the attached Exhibit A. Any modifications must be made in writing and signed by both parties. 2.2 Fees: The total cost for services is $[Total Amount]. 2.3 Payment Schedule:

• Deposit of $[Amount] due upon signing.
• Final balance of $[Amount] due on [Date]. 2.4 Late Fees: Payments not received by the due date shall incur a late fee of [Percentage]% per month.

3. Cancellations and Refunds

3.1 Client Cancellation: If the Client cancels this Agreement, the following refund policy applies:

• Cancellation [Number] days or more prior to the event: [Percentage]% refund of deposit.
• Cancellation less than [Number] days prior to the event: No refund of deposit. 3.2 Force Majeure: Neither party shall be held liable for failure to perform due to events beyond their reasonable control, including acts of God, war, or government regulation.

4. Responsibilities and Liability

4.1 Dietary Restrictions: The Client must provide a final list of dietary restrictions [Number] days prior to the event. The Caterer is not liable for allergic reactions if restrictions are not disclosed in writing. 4.2 Insurance: The Caterer shall maintain general liability insurance throughout the term of this Agreement. 4.3 Indemnification: The Client agrees to indemnify and hold harmless the Caterer from any claims or damages arising from the conduct of the Client’s guests.

5. Signatures

By signing below, the parties acknowledge that they have read, understood, and agreed to the terms of this Agreement.

Caterer: Signature: __________ Printed Name: [] Title: [] Date: [__________]

Client: Signature: __________ Printed Name: [] Title: [] Date: [__________]

Legal Disclaimer: This document is a general framework intended for informational purposes only. It does not constitute legal advice. Laws regarding service contracts vary by jurisdiction; you should consult with qualified legal counsel to ensure this agreement complies with local regulations and specific business needs.