Board Resolution Format for Treds Registration

CERTIFIED BOARD RESOLUTION: AUTHORIZATION FOR TReDS PLATFORM REGISTRATION AND PARTICIPATION

Document ID: RES-TRD-202X-001
Effective Date: [Insert Date]
Version: 1.0
Governing Jurisdiction: [Insert State/Country, e.g., Republic of India]

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LEGAL COMPLIANCE NOTICE

This document is a formal template drafted for institutional corporate governance. It assumes the Board of Directors possesses the authority to delegate powers under the Company’s Articles of Association and the applicable Companies Act of the Governing Jurisdiction. Consult with local corporate counsel to ensure specific compliance with regional Trade Receivables Discounting System (TReDS) regulations (e.g., RBI/SIDBI guidelines) prior to execution.

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CERTIFIED TRUE COPY OF THE RESOLUTION PASSED BY THE BOARD OF DIRECTORS OF [COMPANY FULL LEGAL NAME] (THE "COMPANY") HELD AT THE REGISTERED OFFICE AT [PRINCIPAL ADDRESS] ON [DATE] AT [TIME]

WHEREAS, the Company conducts business with various suppliers and desires to optimize working capital management and liquidity through the Trade Receivables Discounting System (TReDS);

WHEREAS, the Board of Directors (the "Board") has reviewed the operational requirements and financial implications of registering as a "Buyer" (or "MSME Participant") on a TReDS platform;

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

1. APPROVAL OF TReDS REGISTRATION

The Board hereby authorizes the Company to register, participate, and transact on the TReDS platform operated by [Name of Platform, e.g., RXIL, M1xchange, or Invoicemart] (the "Platform"). The Company shall adhere to all rules, guidelines, and procedures mandated by the Platform and the relevant regulatory authority.

2. APPOINTMENT OF AUTHORIZED SIGNATORIES

The Board hereby resolves that any of the following individuals (the "Authorized Representatives") be and are hereby authorized to sign, execute, and deliver all necessary applications, digital signature certificates (DSC), platform agreements, KYC documentation, and ancillary deeds required to effectuate the registration:

• [Name of Authorized Signatory 1], [Designation]
• [Name of Authorized Signatory 2], [Designation]

3. SCOPE OF AUTHORITY

The Authorized Representatives are empowered to: a) Execute the TReDS Participation Agreement, Master Service Agreements, and any addenda thereto; b) Designate internal personnel as "Platform Administrators" to upload invoices, verify trade acceptances, and manage disbursements; c) Authorize the debiting of the Company’s designated bank account(s) for the settlement of discounted invoices upon maturity; and d) Take all such actions as may be necessary to give effect to this resolution.

4. FINANCIAL COMMITMENT & LIABILITY

The Company acknowledges its irrevocable obligation to settle all "Accepted Invoices" on the Platform by the maturity date. The Board confirms that the Company’s participation in the TReDS ecosystem is in the ordinary course of business and is within the Company’s borrowing and financial limits as defined in the Memorandum and Articles of Association.

5. RATIFICATION

Any acts performed by the Authorized Representatives in connection with the Platform registration prior to the passing of this resolution are hereby ratified and approved in all respects.

6. CERTIFICATION

The Company Secretary or any Director of the Company is hereby authorized to provide a certified true copy of this resolution to the Platform operator or any financial institution as evidence of the authorization granted herein.

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EXECUTION AND FORMAL SIGNATURE BLOCKS

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Name of Chairperson/Director]
Title: [Title / Role]
Date: [Date]

Signature: _____________________________________
Printed Name: [Name of Company Secretary/Director]
Title: [Title / Role]
Date: [Date]

(Affix Company Seal Here, if applicable)

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STEP-BY-STEP EXECUTION AND FILING GUIDE

1. Drafting: Replace all [Bracketed Text] with accurate legal details. Ensure the "Governing Jurisdiction" matches the location of the registered office.
2. Board Meeting Minutes: This document must be prepared as an excerpt from the formal Board Meeting Minutes. Ensure the meeting was convened with proper notice and quorum as required by your local Companies Act.
3. Signatory Verification: Ensure the persons signing as "Authorized Representatives" in Section 2 are currently active in their roles and have the delegated power to bind the company under its Articles of Association.
4. Digital Signature (DocuSign/Adobe Sign): If using digital signatures, ensure the signer utilizes a Class 3 Digital Signature Certificate (DSC) if required by the Platform operator for KYC purposes.
5. Certification: If the document is signed by a Director, it is standard practice to have the Company Secretary certify the resolution as a "Certified True Copy."
6. Record Retention: File a hard copy of this resolution in the Company’s Minute Book. Retain a digital PDF copy in the legal department’s corporate records repository for a minimum of 7 years or as per local statutory record-keeping requirements.
7. Platform Submission: Upload the executed PDF to the Platform’s web portal during the "Onboarding/KYC" phase. Some platforms may require the document to be notarized or apostilled if the entities involved are cross-border.