Board Resolution Format for Cib Axis Bank

CERTIFIED EXTRACT OF BOARD RESOLUTION

CORPORATE INTERNET BANKING (CIB) – AXIS BANK LIMITED

Document ID: RES-CIB-AXIS-[YEAR]-[SEQ] Effective Date: [Date of Board Meeting] Version: 1.0 Governing Jurisdiction: [Insert State/Country, e.g., Republic of India / State of Maharashtra]

1. STATUTORY & LEGAL COMPLIANCE NOTICE

DISCLAIMER: This document is a standardized template prepared for corporate governance purposes. It is the responsibility of the Company Secretary or Legal Counsel to ensure that this resolution is consistent with the Company’s Articles of Association and the applicable statutory requirements (e.g., the Companies Act, 2013, if applicable). This document does not constitute individualized legal advice. Verify all specific requirements directly with the Relationship Manager at Axis Bank Limited before formal submission.

2. BOARD RESOLUTION RECORD

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY FULL LEGAL NAME] HELD ON [DATE] AT [TIME] AT [REGISTERED OFFICE ADDRESS].

"RESOLVED THAT the consent of the Board of Directors of [COMPANY FULL LEGAL NAME] (the "Company") be and is hereby accorded to avail of the Corporate Internet Banking (CIB) services offered by Axis Bank Limited (the "Bank") for the operation of the Company’s accounts maintained with the Bank, including but not limited to Current Account(s) no(s). [Insert Full Account Numbers] (the "Accounts").

RESOLVED FURTHER THAT the following persons (the "Authorized Signatories") be and are hereby severally/jointly authorized to sign, execute, and deliver all applications, forms, letters, indemnity bonds, and such other documents as may be required by the Bank for the purpose of availing of the CIB services:

RESOLVED FURTHER THAT the aforementioned Authorized Signatories are empowered to:

1. Define, add, modify, or delete user access levels (Maker, Checker, Authorizer, Viewer) and transaction limits for the CIB platform.
2. Accept the Terms and Conditions of the Bank’s Internet Banking services as amended from time to time.
3. Access and operate the Accounts via the internet, including but not limited to initiating fund transfers, bill payments, tax payments, and generating account statements.
4. Appoint or revoke any user access to the platform and provide all necessary instructions to the Bank in relation to the security credentials (passwords, tokens, or digital signatures) associated with the Accounts.

RESOLVED FURTHER THAT this resolution shall remain in full force and effect until such time as it is rescinded or modified by a subsequent resolution of the Board of Directors and a copy of such new resolution is duly communicated to the Bank."

3. CERTIFICATION BY COMPANY SECRETARY/DIRECTOR

Certified to be a true copy.

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________ Printed Name: [Name of Director/Company Secretary] Title: [Director/Company Secretary] DIN/Employee ID: [Insert ID] Date: [Date] Company Seal (Affix below):

4. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Drafting & Customization:

   • Open this document in Microsoft Word. Use the Ctrl + F function to find all bracketed fields [...] and replace them with the exact details as per the Company’s Certificate of Incorporation and Bank records.
   • Account Numbers: Ensure that all account numbers intended to be linked to CIB are listed. If there are multiple accounts, ensure the resolution explicitly covers "All existing and future accounts."

2. Board Approval:

   • Table this document at a duly convened Board Meeting.
   • Ensure the meeting is recorded in the Company’s Minute Book.
   • The Chairperson or Company Secretary must sign the "Certified True Copy."

3. Authentication:

   • Affix the Company’s Common Seal (if required by your Articles of Association) on the resolution.
   • If the Company does not use a common seal, ensure the signature is notarized if the Bank explicitly requests (Axis Bank often requires self-attestation on letterhead).

4. Submission to Axis Bank:

   • Submit the original hard copy of this resolution on the Company’s official letterhead to the home branch where the corporate accounts are maintained.
   • Carry the original Certificate of Incorporation and PAN/Tax documentation for verification by the Bank officer.

5. Digital Verification (If applicable):

   • If using DocuSign or Adobe Sign for internal records, ensure the "Audit Trail" feature is enabled to verify the IP address and timestamp of the authorized signatory.
   • Note: Most banking institutions in India/internationally still require a "wet ink" signature on the physical copy of the Board Resolution for CIB registration. Confirm the Bank's current policy on digital/e-signed resolutions before submission.

6. Record Retention:

   • Retain a scan of the signed and stamped resolution in the Corporate Governance folder for a period of not less than 8 years (or as per local statutory record retention laws).