Alberta Commercial Vehicle Fleet Inspection Sheet

Alberta Commercial Vehicle Inspection Checklist

This document serves as a standardized inspection record for commercial vehicles operating within Alberta. It is designed to assist drivers and fleet managers in documenting mandatory safety checks to ensure compliance with provincial transport regulations.

Vehicle Inspection Details

• Date: [Date]
• Vehicle Make/Model: [Vehicle Make/Model]
• License Plate Number: [License Plate Number]
• Unit/Fleet Number: [Unit Number]
• Odometer Reading: [Odometer Reading]
• Driver Name: [Driver Name]
• Inspection Location: [Location]

Inspection Checklist

1. Exterior & Safety Equipment

• Headlights, tail lights, and signal lights (functional)
• Brake lights and reverse lights (functional)
• Reflectors and conspicuity tape (clean and visible)
• Windshield and windows (no cracks obstructing view)
• Windshield wipers and fluid levels
• Mirrors (secure and properly adjusted)
• Tires (tread depth, pressure, and no visible damage)
• Wheel fasteners (secure, no missing nuts)

2. Under-the-Hood

• Engine oil level
• Coolant level
• Brake fluid level
• Power steering fluid level
• Belts and hoses (no fraying or leaks)
• Battery terminals (secure and corrosion-free)

3. Brake System

• Air brake pressure/vacuum (within operational range)
• Parking brake (holds vehicle stationary)
• Brake pedal travel/feel
• Air tank drainage (moisture removed)

4. Interior & Emergency Equipment

• Horn (audible)
• Gauges and warning lights (functional)
• Seat belts (secure and latching properly)
• Fire extinguisher (charged and accessible)
• Emergency triangles/flares (present)
• First aid kit (fully stocked)

5. Cargo & Coupling (If Applicable)

• Cargo securement devices (tight and undamaged)
• Fifth wheel/hitch assembly (locked and secure)
• Trailer electrical and air connections

Inspection Certification

Driver Signature: ___________________________ Supervisor/Manager Signature: ___________________________

Pro Tips

• Document Everything: If you identify a defect, note it clearly in the comments section and notify your supervisor immediately before operating the vehicle.
• Consistency: Perform your inspection in the same order every time to ensure no components are overlooked.
• Weather Awareness: During Alberta winters, pay extra attention to air lines and brake components that may be susceptible to freezing.

Template Document: Alberta Commercial Vehicle Fleet Inspection Sheet

• Purpose: This procedure establishes a standardized method for conducting and documenting commercial vehicle safety inspections in Alberta.
• Scope: This procedure covers all commercial drivers and fleet maintenance personnel operating within the provincial transport network.
• Document owner: [Role or team]
• Effective date: [Date]
• Version: [Version number]
• Applies to: [Team, department or process]

Roles and responsibilities

Procedure

1. Verify the current odometer reading and enter all identifying vehicle details on the inspection sheet. (Responsible: Driver)
2. Walk completely around the vehicle to check headlights, taillights, turn signals, and reflective tape. (Responsible: Driver)
3. Open the hood to inspect fluid levels, belts, hoses, and general engine compartment integrity. (Responsible: Driver)
4. Test the service brakes and parking brake to ensure they hold securely before moving the vehicle. (Responsible: Driver)
5. Check the condition of all tires, rims, lug nuts, and mud flaps for wear or damage. (Responsible: Driver)
6. Inspect all interior emergency equipment, including fire extinguishers, warning triangles, and seatbelts. (Responsible: Driver)
7. Secure any cargo loads and verify that all tie downs and coupling devices are fastened properly. (Responsible: Driver)
8. Document any identified minor defects on the inspection form and report major defects immediately to maintenance. (Responsible: Driver)
9. Review the inspection log and sign the certification section to confirm the vehicle is safe for operation. (Responsible: Fleet Manager)
10. File the completed inspection sheet in the designated storage cabinet for future compliance audits. (Responsible: Safety Supervisor)

Records and revision

• Prepared by: [Full name]
• Reviewed by: [Full name]
• Date completed: [Date]
• Signature: ______________________
• Date signed: [Date]

FAQ

Is this inspection form compliant with Alberta Transportation regulations?

This checklist covers the fundamental requirements for a daily trip inspection; however, always refer to the specific Commercial Vehicle Safety Regulation (CVSR) guidelines for your vehicle class to ensure full compliance.

How long should I keep these inspection records?

Under provincial regulations, commercial carriers are generally required to retain inspection records for a minimum of six months.

What should I do if I find a major defect during the inspection?

If a major defect is identified, the vehicle must be placed out of service. Do not operate the vehicle until the defect has been repaired by a qualified technician and the repair has been verified.