Service Agreement Template for Cleaning

Service Agreement for Cleaning Services

Document ID: TR-CSAG-001 Effective Date: [____/____/2026]

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Instructions for Use

• Completion: This form is to be completed jointly by the Client (the entity or individual requiring cleaning services) and the Service Provider (the company or individual offering cleaning services). All [__________] fields must be filled accurately.
• Filing & Retention: Upon execution, a fully signed copy of this Agreement, along with all mandatory attachments, must be retained by both parties for a minimum of seven (7) years following the termination or expiration of the Agreement for tax and legal compliance.
• Mandatory Attachments: Ensure the "Schedule A – Scope of Services" and "Schedule B – Payment Schedule" (templates provided or created separately based on this agreement) are fully completed, signed, and appended to this Agreement before execution.

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1. Parties

This Service Agreement (the "Agreement") is entered into on this [__________] day of [__________], 20[__________], by and between:

Client: Name: [____________________] Address: [____________________] [____________________] Email: [____________________] Phone: [____________________] (Hereinafter referred to as "Client")

AND

Service Provider: Company Name: [____________________] Business Address: [____________________] [____________________] Email: [____________________] Phone: [____________________] Business Registration No.: [____________________] (Hereinafter referred to as "Service Provider")

The Client and the Service Provider are collectively referred to as the "Parties" and individually as a "Party."

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2. Services

2.1. Description of Services: The Service Provider agrees to perform cleaning services (the "Services") as detailed in Schedule A – Scope of Services, which is attached hereto and incorporated by reference. 2.2. Service Schedule: Services shall be performed on the following schedule: * Frequency: [ ] Daily [ ] Weekly [ ] Bi-Weekly [ ] Monthly [ ] Other (specify): [__________] * Preferred Day(s): [____________________] * Preferred Time(s): [____________________] * Estimated Duration per Service: [__________] hours 2.3. Client Responsibilities: The Client agrees to: * Provide safe access to the premises for the Service Provider. * Ensure the availability of necessary utilities (water, electricity). * Promptly communicate any specific instructions or concerns. * Secure any valuables or sensitive items prior to service. 2.4. Equipment and Supplies: * [ ] Service Provider will supply all necessary equipment and cleaning supplies. * [ ] Client will supply [____________________] and Service Provider will supply [____________________]. * [ ] Client will supply all necessary equipment and cleaning supplies.

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3. Term and Termination

3.1. Term: This Agreement shall commence on the Effective Date and continue for an initial period of [__________] [ ] months [ ] years (the "Initial Term"), unless terminated earlier as provided herein. 3.2. Renewal: * [ ] This Agreement shall automatically renew for successive periods of [__________] [ ] months [ ] years unless either Party provides written notice of non-renewal at least [__________] days prior to the end of the then-current term. * [ ] This Agreement will not automatically renew and will terminate at the end of the Initial Term unless extended by mutual written agreement of the Parties. 3.3. Termination for Convenience: Either Party may terminate this Agreement for convenience by providing [__________] days' written notice to the other Party. 3.4. Termination for Cause: Either Party may terminate this Agreement immediately upon written notice if the other Party: * Breaches any material provision of this Agreement and fails to cure such breach within [__________] days after receiving written notice thereof. * Becomes insolvent, files for bankruptcy, or makes an assignment for the benefit of creditors. 3.5. Effect of Termination: Upon termination, the Client shall pay the Service Provider for all Services performed and expenses incurred up to the date of termination.

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4. Compensation and Payment

4.1. Fees: The Client agrees to pay the Service Provider for the Services as specified in Schedule B – Payment Schedule, attached hereto and incorporated by reference. 4.2. Payment Terms: * Invoices will be issued [ ] Weekly [ ] Bi-Weekly [ ] Monthly [ ] Per Service [ ] Other: [__________]. * Payment is due within [__________] days of the invoice date. 4.3. Late Payments: A late fee of [__________]% per month, or the maximum amount permitted by law, whichever is less, will be applied to any overdue balances. 4.4. Expenses: * [ ] All expenses are included in the Service fees. * [ ] Client agrees to reimburse Service Provider for pre-approved, reasonable out-of-pocket expenses directly related to the Services, provided such expenses are documented with receipts.

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5. Representations and Warranties

5.1. Service Provider's Warranties: The Service Provider represents and warrants that: * It has the necessary experience, personnel, and resources to perform the Services in a professional and workmanlike manner. * The Services will be performed in accordance with industry standards and all applicable laws and regulations. 5.2. Client's Warranties: The Client represents and warrants that it has the authority to enter into this Agreement and will provide a safe working environment for the Service Provider.

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6. Independent Contractor Status

The Service Provider is and shall remain an independent contractor. Nothing in this Agreement shall be construed to create an employer-employee, partnership, or joint venture relationship between the Parties. The Service Provider is solely responsible for its own taxes, insurance, and benefits.

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7. Insurance

The Service Provider shall maintain, at its own expense, comprehensive general liability insurance with limits of no less than [__________] dollars ($__________) per occurrence, and [__________] dollars ($__________) in aggregate, and workers' compensation insurance as required by law. The Service Provider shall provide proof of insurance to the Client upon request.

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8. Confidentiality

Both Parties agree to maintain the confidentiality of any proprietary or sensitive information disclosed during the term of this Agreement. This obligation shall survive the termination of this Agreement.

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9. Indemnification

The Service Provider agrees to indemnify, defend, and hold harmless the Client from and against any and all claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from the Service Provider's negligence, willful misconduct, or breach of this Agreement.

The Client agrees to indemnify, defend, and hold harmless the Service Provider from and against any and all claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from the Client's negligence, willful misconduct, or breach of this Agreement, or from the condition of the premises not disclosed to the Service Provider.

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10. Force Majeure

Neither Party shall be liable for any failure or delay in performance under this Agreement due to causes beyond its reasonable control, including but not limited to acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, or strikes.

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11. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State/Commonwealth of [____________________], without regard to its conflict of law principles.

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12. Dispute Resolution

Any dispute or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by [ ] arbitration [ ] mediation [ ] litigation in accordance with the rules of [____________________] in [____________________] County, State of [____________________].

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13. Entire Agreement

This Agreement, including all attached Schedules, constitutes the entire agreement between the Parties and supersedes all prior agreements, understandings, and negotiations, whether written or oral, relating to the subject matter hereof.

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14. Severability

If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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15. Notices

All notices required or permitted under this Agreement shall be in writing and delivered by hand, certified mail, or reputable overnight courier to the addresses specified in Section 1.

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16. Amendments

This Agreement may only be amended or modified by a written instrument signed by both Parties.

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17. Assignment

Neither Party may assign its rights or obligations under this Agreement without the prior written consent of the other Party.

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18. Attachments

The following schedules are attached to and form an integral part of this Agreement:

• Schedule A – Scope of Services
• Schedule B – Payment Schedule

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Execution and Signature Block

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CLIENT:

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Authorized Signature

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Printed Name

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Title

Date: [____/____/2026]

SERVICE PROVIDER:

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Authorized Signature

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Printed Name

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Title

Date: [____/____/2026]

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Disclaimer: This document is provided as a standardized framework. Consult qualified legal counsel for jurisdiction-specific statutory compliance.