sample of punch list form

Final Construction Inspection and Deficiency Report

Instructions for Use

• Document each outstanding item, deficiency, or incomplete task discovered during the final walkthrough of the project site.
• Assign a specific completion deadline for each item and identify the responsible party (Contractor or Subcontractor) for remediation.
• Ensure both the Project Manager and the Contractor sign this document to formalize the agreement on the scope of remaining work required for final project closeout.

Parties and Project Information

Project Name: [] Project Address: [] Client/Owner: [] Contractor: [] Date of Inspection: [__________]

Deficiency Schedule

The following items are identified as incomplete, non-conforming, or requiring correction prior to final payment and project handover.

Operative Terms

1. Scope of Remediation: The Contractor agrees to complete all items listed above in accordance with the original construction documents, specifications, and applicable building codes.
2. Access: The Owner shall provide the Contractor with reasonable access to the premises to perform the corrective work identified herein.
3. Verification: Upon completion of the items listed, the Contractor shall provide written notice to the Owner. A final walkthrough will be scheduled to verify the satisfactory completion of all items.
4. Non-Waiver: The inclusion of an item on this list does not constitute a waiver of the Owner’s right to claim additional defects discovered after the date of this document that were not reasonably observable during the inspection.
5. Timeline: Failure to complete the items by the Target Date may result in the Owner exercising remedies available under the primary construction contract, including the engagement of third-party completion services at the Contractor’s expense.

Signature and Acknowledgment

By signing below, the parties acknowledge that this list represents the agreed-upon deficiencies as of the date of inspection.

Owner/Representative: __________ Printed Name: [] Title: [] Date: [__________]

Contractor/Representative: __________ Printed Name: [] Title: [] Date: [__________]

Legal Disclaimer: This document is a general framework provided for informational purposes only. It does not constitute legal advice. Construction laws and contract requirements vary by jurisdiction; consult with qualified legal counsel to ensure compliance with local regulations and your specific project agreements.