Sample Letter of Intent for QA Position

LETTER OF INTENT: QUALITY ASSURANCE ENGAGEMENT

DOCUMENT CONTROL

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction: [State/Country]
• Scope: Professional Services Engagement – Quality Assurance

OFFICIAL NOTICE & LEGAL DISCLAIMER

DISCLAIMER: This document constitutes a non-binding expression of intent, except for provisions expressly designated as binding (Confidentiality, Exclusivity, and Governing Law). It is provided for informational purposes and does not replace formal legal counsel. Execution of this document does not constitute an offer of employment or a definitive service agreement. Consult with qualified legal counsel regarding specific labor laws, liability caps, and indemnity requirements relevant to your jurisdiction.

1. PARTIES

This Letter of Intent ("LOI") is entered into by and between:

• PROCURING PARTY: [Company Name], located at [Company Address] ("Company").
• CANDIDATE: [Full Legal Name], residing at [Candidate Address] ("Candidate").

2. OPERATIVE CLAUSES

1. OBJECTIVE: The purpose of this LOI is to outline the preliminary terms for the Candidate to provide Quality Assurance (QA) services, including test strategy design, execution of test plans, defect tracking, and release verification.
2. SCOPE OF WORK: The Candidate shall perform testing methodologies including, but not limited to, [e.g., Automated/Manual/Regression/UAT] testing for the Company’s [Software/Product Name] project.
3. TERM AND TERMINATION: This engagement is anticipated to commence on [Start Date] for an initial term of [Duration], subject to a probationary period of [Number] days. Either party may terminate this arrangement with [Number] days' written notice.
4. COMPENSATION: The Company shall provide remuneration at the rate of [Amount] per [Hour/Month/Project] subject to applicable tax withholdings and regulatory compliance.
5. CONFIDENTIALITY: During the term of this LOI and thereafter, the Candidate agrees to maintain strict confidentiality regarding the Company’s proprietary source code, internal test data, and intellectual property.
6. STATUS: This engagement is structured as [Independent Contractor/At-Will Employee] status. The Candidate acknowledges that they are responsible for their own tax obligations if classified as an Independent Contractor.

3. SIGNATURES & ACKNOWLEDGMENT

By signing below, the parties confirm their intent to proceed toward a formal Definite Agreement based on the terms outlined above.

FOR: [COMPANY NAME] Signature: __________________________ Printed Name: [Authorized Signatory Name] Title: [Title] Date: [Date]

FOR: [CANDIDATE NAME] Signature: __________________________ Printed Name: [Full Legal Name] Title: [Proposed Job Title] Date: [Date]

4. STEP-BY-STEP EXECUTION GUIDE

• Step 1: Due Diligence & Customization: Audit the "Compensation" and "Scope of Work" sections to align with current internal HR/Procurement policy. Ensure any non-compete or non-solicitation language complies with local "Right to Work" or labor statues.
• Step 2: Dual Execution: Ensure both parties sign the document. Digital signatures (e.g., DocuSign, Adobe Sign) are recommended for a verifiable audit trail.
• Step 3: Integration into Master Agreement: This LOI should be treated as a preamble to a formal "Independent Contractor Agreement" or "Employment Contract." Ensure the formal contract incorporates the operative clauses of this LOI by reference or supersedes them entirely.
• Step 4: Record Retention: Retain the signed original in the candidate’s file for a period of no less than the statutory limitation period required by your jurisdiction (typically 3–7 years for employment/service contracts).