recurring donor thank you letter sample

Sustained Giving Appreciation and Confirmation Letter

Instructions for Use

• Fill in all bracketed information with the specific details of your organization and the donor's giving history.
• Ensure the tax-deductibility language aligns with your specific 501(c)(3) status and local jurisdictional requirements.
• Print on official organizational letterhead and mail via first-class postage or send via a secure, encrypted electronic delivery method.

Parties and Definitions

Organization: [Organization Name], a [State of Incorporation] non-profit organization with its principal place of business at [Organization Address]. Donor: [Donor Full Legal Name], residing at [Donor Address]. Gift Terms: The recurring donation amount is [Currency Amount] per [Frequency: Month/Quarter/Year], starting on [Start Date].

Operative Terms

1. Acknowledgment of Contribution: [Organization Name] hereby acknowledges receipt of the recurring donation(s) processed on behalf of the Donor. This letter serves as a formal record of your commitment to our mission.
2. Tax Deductibility: Your contributions are tax-deductible to the extent permitted by law. Please retain this document for your tax records. [Organization Name] has not provided any goods or services in exchange for this contribution, except for intangible religious benefits or token items of insubstantial value.
3. Modification of Terms: The Donor may modify, pause, or terminate their recurring donation at any time by providing written notice to [Contact Email Address] or by updating their preferences via [Donor Portal URL].
4. Purpose of Funds: All contributions will be allocated to [Specific Program or General Fund] to support the mission of [Organization Name].
5. Donor Privacy: [Organization Name] maintains strict confidentiality regarding donor information and does not sell, trade, or share donor contact lists with third parties.
6. Communication Preferences:
   • Please continue sending me monthly impact reports.
   • Please opt me out of physical mailings.
   • Please keep my contribution anonymous in public reports.

Signature and Acknowledgment

By signing below, the Donor acknowledges the recurring nature of the gift, and the Organization confirms its receipt and commitment to the stated purpose.

For [Organization Name]:

Signature

Printed Name & Title

Date

For [Donor Full Legal Name]:

Signature

Date

Legal Disclaimer: This document is a general framework intended for informational purposes only and does not constitute legal, tax, or financial advice. Laws regarding charitable solicitations and tax acknowledgments vary by jurisdiction. You must consult with qualified legal counsel or a tax professional to ensure compliance with all applicable federal, state, and local regulations.