Recruitment Services Agreement Template India

RECRUITMENT SERVICES AGREEMENT

Document ID: TR-[__________]
Effective Date: [____/____/2026]

INSTRUCTIONS FOR USE

• Completion: This template is to be completed by the Corporate HR/Legal department and the Service Provider. Ensure all schedules (Annexure A: Fee Structure) are explicitly attached.
• Filing/Retention: Executed original agreements must be stored in the Corporate Legal Repository. Records, including placement data and invoicing, must be retained for a minimum period of 7 years post-termination for tax and audit compliance.
• Mandatory Attachments: Ensure the Service Provider provides a valid GST Certificate, PAN Card, and a signed Non-Disclosure Agreement (NDA) as part of the onboarding process.

1. PARTIES

This Agreement is entered into by and between: Client: [________________] having its registered office at [________________]. Service Provider: [________________] having its registered office at [________________].

2. SCOPE OF SERVICES

The Service Provider shall identify, screen, and present candidates for positions as requested by the Client via written Job Descriptions (JDs).

• Executive Search
• Permanent Staffing
• Contract/Temp Staffing

3. FEES AND PAYMENT TERMS

3.1 Placement Fee: The Client shall pay the Service Provider a fee equal to [__________]% of the candidate's first-year gross annual cost-to-company (CTC).
3.2 Payment Terms: Invoices shall be payable within [__________] days from the date of the candidate's joining.
3.3 GST: All fees are exclusive of applicable Goods and Services Tax (GST), which shall be paid by the Client at prevailing rates.

4. REPLACEMENT GUARANTEE

If a candidate resigns or is terminated for cause within [__________] days of joining, the Service Provider shall provide a replacement free of charge. If no replacement is provided within [__________] days, the Service Provider shall issue a prorated refund.

5. NON-SOLICITATION

During the term of this Agreement and for a period of [__________] months thereafter, the Service Provider shall not, directly or indirectly, solicit or induce any employee of the Client to leave their employment.

6. CONFIDENTIALITY

The Service Provider acknowledges that all information provided by the Client, including candidate data and business strategies, is strictly confidential. The Service Provider shall implement robust data protection measures in compliance with the Digital Personal Data Protection Act (DPDP), 2023.

7. GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement shall be governed by the laws of India. Any disputes arising out of this Agreement shall be subject to the exclusive jurisdiction of the courts in [________________]. Arbitration shall be conducted under the Arbitration and Conciliation Act, 1996.

EXECUTION

For the Client:
Authorized Signature: ________________
Printed Name: [________________]
Title: [________________]
Date: [____/____/2026]

For the Service Provider:
Authorized Signature: ________________
Printed Name: [________________]
Title: [________________]
Date: [____/____/2026]

Disclaimer: This document is provided as a standardized framework. Consult qualified legal counsel for jurisdiction-specific statutory compliance.