property condition report form wa

Residential Tenancy Move-In/Move-Out Inspection Report

Instructions for Use

• Complete this form within the timeframe required by your local residential landlord-tenant regulations, typically within seven days of the tenant taking possession.
• Both the Landlord and Tenant must sign and date the completed report to acknowledge the accuracy of the documented condition of the premises.
• Keep a copy of the fully executed report for your records; this document is critical evidence for the return of security deposits.

Parties & Definitions

Property Address: [] Landlord/Agent Name: [] Tenant Name(s): [] Inspection Date: []

Operative Clauses

1. Purpose: This report documents the condition of the premises at the commencement of the tenancy and serves as the baseline for assessing damages beyond normal wear and tear at the time of move-out.
2. Inspection Standard: Each item listed below shall be evaluated as:
   • Good (No defects, clean)
   • Fair (Minor wear/functional)
   • Poor (Damaged, needs repair, or dirty)
3. Room-by-Room Condition:
   • Living Room: Walls [], Floors [], Windows [], Fixtures []
   • Kitchen: Appliances [], Cabinets [], Counters [], Plumbing []
   • Bathroom: Toilet [], Sink/Tub [], Tiles/Grout [], Ventilation []
   • Bedrooms: Walls [], Floors [], Windows [], Closets []
4. Safety Features: Landlord confirms that smoke detectors and carbon monoxide detectors are present and functional as of the date of this report.
5. Damages & Repairs: Any existing damage, including scratches, stains, holes, or mechanical failures, must be noted here: [__________]
6. Dispute Resolution: In the event of a disagreement regarding the condition of the premises at move-out, the parties agree to refer to this baseline document as the primary evidence of the property's initial state.

Acknowledgment

By signing below, the parties confirm they have inspected the premises and agree that this report accurately reflects the condition of the property.

Landlord/Agent Signature: __________ Printed Name: [] Title: [] Date: [__________]

Tenant Signature: __________ Printed Name: [] Title: [] Date: [__________]

Disclaimer: This document is a general framework intended for informational purposes only. It does not constitute legal advice. Laws regarding residential tenancies vary significantly by municipality and state; consult with qualified legal counsel to ensure full compliance with your local jurisdiction's statutes.