Project Manager Scope of Work Example

PROFESSIONAL SERVICES AGREEMENT: PROJECT MANAGEMENT SERVICES

Document ID: PM-SOW-2024-001
Effective Date: [Date]
Version: 1.0
Governing Jurisdiction: State of [State], United States

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STATUTORY & LEGAL COMPLIANCE NOTICE

This document is a formal legal instrument. It is provided for informational and drafting purposes only. Laws governing service contracts, independent contractor classification, and intellectual property vary significantly by jurisdiction (e.g., California’s AB5, New York labor laws). Use of this template does not constitute an attorney-client relationship. You are advised to consult with local legal counsel to ensure compliance with jurisdictional statutes, tax codes, and employment regulations before execution.

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1. PARTIES

This Professional Services Agreement (“Agreement”) is entered into as of the Effective Date by and between:

SERVICE PROVIDER: [Company Full Legal Name], a [State of Incorporation] corporation, with its principal place of business at [Principal Address] (“Provider”).

CLIENT: [Client Full Legal Name], a [State of Incorporation] corporation, with its principal place of business at [Principal Address] (“Client”).

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2. SCOPE OF SERVICES

Provider shall perform professional project management services as detailed herein (“Services”). 2.1 Project Lifecycle Management: Provider shall oversee the initiation, planning, execution, monitoring, and closing phases of the [Project Name/Description]. 2.2 Deliverables: Provider shall deliver: (i) Project Charters; (ii) Resource Allocation Plans; (iii) Weekly Status Reports; (iv) Risk Mitigation Logs; and (v) Final Project Closure Reports. 2.3 Standard of Performance: Provider shall perform all Services with the professional skill, care, and diligence expected of a qualified project manager in the industry.

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3. COMPENSATION & PAYMENT TERMS

3.1 Fees: Client shall pay Provider a total fee of [Amount in USD] for the Services performed. 3.2 Invoicing: Provider shall submit invoices [Monthly/Milestone-based] to Client. 3.3 Payment: All invoices are due and payable within thirty (30) days of receipt. 3.4 Late Payments: Any undisputed amounts not paid when due shall accrue interest at the rate of 1.5% per month or the maximum rate permitted by law, whichever is lower.

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4. TERM & TERMINATION

4.1 Term: This Agreement commences on the Effective Date and shall continue until [End Date/Project Completion], unless terminated earlier. 4.2 Termination for Convenience: Either party may terminate this Agreement upon thirty (30) days' written notice to the other party. 4.3 Termination for Cause: Either party may terminate this Agreement immediately if the other party breaches a material term and fails to cure said breach within fifteen (15) days of receiving written notice.

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5. INTELLECTUAL PROPERTY & WORK MADE FOR HIRE

All work product, reports, templates, data, and documentation created by Provider specifically for Client under this Agreement (“Work Product”) shall be considered “work made for hire” to the extent permitted by law. To the extent any Work Product does not qualify as work made for hire, Provider hereby assigns all right, title, and interest in such Work Product to Client effective immediately upon creation.

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6. MUTUAL CONFIDENTIALITY

The parties agree to hold all non-public, proprietary, or confidential information (“Confidential Information”) received from the other party in strict confidence. Neither party shall disclose such information to any third party without prior written consent, except as required by law or to authorized employees with a "need to know." This obligation survives the termination of this Agreement for a period of three (3) years.

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7. REPRESENTATIONS & WARRANTIES

Provider represents and warrants that: (i) it has the full legal authority to enter into this Agreement; (ii) the Services will be performed by qualified personnel; and (iii) the Services will not infringe upon the intellectual property rights of any third party.

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8. LIMITATION OF LIABILITY & INDEMNIFICATION

8.1 Limitation: Except for instances of gross negligence or willful misconduct, the aggregate liability of either party for any claims arising out of this Agreement shall not exceed the total fees paid under this Agreement. 8.2 Indemnification: Provider agrees to indemnify, defend, and hold harmless Client from any third-party claims, losses, or damages resulting from Provider’s breach of this Agreement or negligent acts.

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9. DISPUTE RESOLUTION & GOVERNING LAW

This Agreement shall be governed by the laws of the State of [State]. Any dispute arising from this Agreement shall be settled by binding arbitration in [City, State] in accordance with the rules of the American Arbitration Association.

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10. MISCELLANEOUS

10.1 Severability: If any provision of this Agreement is held invalid, the remainder shall remain in full force. 10.2 Counterparts: This Agreement may be executed in counterparts, each of which shall be an original. 10.3 Entire Agreement: This document constitutes the entire agreement between the parties and supersedes all prior negotiations or understandings.

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11. EXECUTION & SIGNATURES

FOR [COMPANY FULL LEGAL NAME]: Signature: _____________________________________ Printed Name: [Authorized Signatory Name] Title: [Title / Role] Date: [Date]

FOR [CLIENT FULL LEGAL NAME]: Signature: _____________________________________ Printed Name: [Authorized Signatory Name] Title: [Title / Role] Date: [Date]

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12. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Document Preparation: Copy the above text into a word processor. Replace all bracketed information (e.g., [Client Full Legal Name]) with actual party details.
2. Review: Ensure the "Scope of Services" (Section 2) is specifically tailored to the unique goals of your project, as generic scope clauses may lead to "scope creep."
3. Signatory Verification: Ensure the individuals signing have the corporate authority (e.g., CEO, Director, or authorized Procurement Officer) to bind their respective entities.
4. Execution:
   • Use a digital signature platform (e.g., DocuSign, Adobe Sign) for a tamper-evident audit trail.
   • If signing manually, execute two copies and exchange via tracked mail.
5. Record Retention: Maintain a fully executed digital copy in a secure, encrypted cloud repository (e.g., SharePoint, Box) for no less than seven (7) years to comply with standard audit and tax record-keeping requirements.