Preschool Daily Report Template

Preschool Daily Report Template

This daily report provides a structured way to communicate a child’s activities, health, and development to parents and guardians. It ensures consistent daily communication between educators and families regarding a child's care and well-being.

Daily Progress Report

Child’s Name: ____________________
Date: ____________________
Teacher: ____________________

1. Daily Mood and Energy

• Arrival Mood: [ ] Happy [ ] Sleepy [ ] Upset [ ] Other: __________
• General Energy Level: [ ] Low [ ] Moderate [ ] High

2. Meals and Nutrition

• Breakfast: [ ] All [ ] Some [ ] None | Notes: ____________________
• Morning Snack: [ ] All [ ] Some [ ] None | Notes: ____________________
• Lunch: [ ] All [ ] Some [ ] None | Notes: ____________________
• Afternoon Snack: [ ] All [ ] Some [ ] None | Notes: ____________________

3. Rest and Nap Time

• Nap Start Time: __________
• Nap End Time: __________
• Nap Quality: [ ] Restless [ ] Average [ ] Deep Sleep

4. Bathroom and Hygiene

• Diaper Changes / Potty Breaks:
  • Time: __________ | Status: ____________________
  • Time: __________ | Status: ____________________
  • Time: __________ | Status: ____________________

5. Activities and Learning

• Focus Areas: [ ] Art [ ] Music [ ] Sensory Play [ ] Outdoor Play [ ] Reading
• Highlights of the Day: __________________________________________________

6. Health and Supplies

• Medication Administered: [ ] Yes [ ] No (If yes, please see attached log)
• Supplies Needed: __________________________________________________

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Pro Tips

• Be Concise: Focus on specific highlights rather than writing long paragraphs to save time during busy transitions.
• Be Consistent: Send the report at the same time every day so parents know when to expect updates.
• Personalize: Include one specific, positive anecdote about the child’s interaction with peers to build a stronger connection with the family.

Template Document: Preschool Daily Report Template

• Purpose: This procedure establishes a consistent standard for creating and distributing preschool daily progress reports to parents and guardians.

• Scope: This procedure covers all classroom teachers and administrative staff responsible for documenting and sharing daily student updates.

• Document owner: [Role or team]

• Effective date: [Date]

• Version: [Version number]

• Applies to: [Team, department or process]

Roles and responsibilities

Procedure

1. Obtain a blank daily report form at the beginning of [Time] on each school day. (Responsible: Lead Teacher)
2. Record the child name, current date, and teacher name at the top of the report. (Responsible: Lead Teacher)
3. Observe the arrival mood and general energy level of the child during [Activity] and check the appropriate boxes. (Responsible: Lead Teacher)
4. Document the exact amounts of breakfast, snacks, and lunch consumed by the child during each meal period. (Responsible: Assistant Teacher)
5. Track the start time and end time of the rest and nap period for the child on the form. (Responsible: Assistant Teacher)
6. Log all bathroom visits, diaper changes, and hygiene activities completed during the shift. (Responsible: Assistant Teacher)
7. Summarize the daily learning activities, art projects, and outdoor play experiences enjoyed by the child. (Responsible: Lead Teacher)
8. Note any health observations, medication administration, or supplies needed for the child in the designated section. (Responsible: Lead Teacher)
9. Submit the completed report to the center leadership for final review by [Time]. (Responsible: Lead Teacher)
10. Send the finalized daily report to the parent or guardian via [Method] at pickup time. (Responsible: Administrative Staff)

Records and revision

• Prepared by: [Full name]
• Reviewed by: [Full name]
• Date completed: [Date]
• Signature: ______________________
• Date signed: [Date]

Frequently Asked Questions

How often should I send these reports?

Daily reports should be provided at the end of each school day to keep parents informed of their child's routine and daily experiences.

What should I do if a child has an incident?

If a child has an incident, such as a minor scrape or behavioral issue, document it clearly in the "Highlights" section and follow your center’s specific incident report protocol.

Can I include photos with this report?

Yes, if your center’s privacy policy allows it, attaching a photo of the child engaged in an activity is a great way to enhance the daily communication process.