Payslip Template Nepal (Free Excel Download)

Nepal Payslip Template (Free Excel Download)

A ready-to-use payslip template for Nepali employers, with the country's statutory deduction lines built in: employee and employer Social Security Fund (SSF) contributions and income tax withheld per the Inland Revenue Department (IRD) tables. Copy it into Excel or Google Sheets and it is ready for your monthly payroll run.

How to Use This Template

1. Fill in the employer and employee header fields once — they stay the same every month.
2. Enter gross monthly earnings (basic salary plus allowances and overtime).
3. Apply the SSF and income tax lines exactly as shown — the calculation basis is described beside each line.
4. Issue one copy to the employee and keep one for your payroll records.

Nepal Payslip Template

Employer: [Company Name] | SSF Employer Code: [] Employee: [Full Name] | Citizenship / NID No.: [] Designation: [] | SSF Member ID: [] Pay Period: [Month / Year] | Payment Date: [DD/MM/YYYY]

Employer contributions (not deducted from employee):

Worked Example

Monthly gross salary: NPR 100,000 (no other allowances).

• SSF employee: the current SSF contribution schedule applied to NPR 100,000 (deducted)
• Income tax: withheld per the Inland Revenue Department tables for the employee's tax bracket (deducted)
• Net pay: 100,000 − SSF employee share − income tax
• SSF employer: the current SSF contribution schedule applied to NPR 100,000 (employer cost)
• Total employer cost: 100,000 + employer SSF share

Statutory Notes for Nepal Payroll

• SSF (Social Security Fund) collects contributions from both the employee and the employer — check the current schedule for the applicable shares and the earnings they apply to.
• The employer share of SSF is a company cost and must never be deducted from the employee's pay.
• Income tax is withheld by the employer each month using the IRD's published tables.
• Nepal's fiscal year runs from mid-July to mid-July (Shrawan to Ashadh), which matters for annual tax reconciliation.
• Always verify the current SSF contribution schedule and income tax tables with the Social Security Fund and the Inland Revenue Department before each payroll year, as rates and thresholds change.

Pro Tips

• Show employer SSF on the slip. Staff often don't realise the company contributes on top of their salary — printing it builds trust and reduces disputes.
• Keep the SSF member ID on every payslip. It is the single identifier auditors and the fund ask for.
• Reconcile monthly. Gross minus deductions must equal net pay to the paisa; a small rounding drift repeated across staff compounds fast.
• File withheld tax correctly. Withholding is only half the job — remit it to the IRD on schedule and keep the receipts with your payroll file.
• Enrol new hires promptly. SSF obligations begin with employment — set up member IDs before the first pay run so deductions start cleanly.

Frequently Asked Questions

Q1: What deductions appear on a Nepali payslip? A: The two statutory lines are the employee's Social Security Fund (SSF) contribution and income tax withheld per the Inland Revenue Department tables. Loans, advances and other voluntary deductions appear as separate lines.

Q2: Is the employer's SSF share deducted from the employee's salary? A: No. The employer share is a company cost shown separately on the payslip; only the employee share appears as a deduction.

Q3: How is income tax calculated on a Nepali salary? A: The employer withholds it each month using the tax tables published by the Inland Revenue Department, based on the employee's estimated annual income.

Q4: Which earnings do SSF contributions apply to? A: Check the current SSF schedule — it defines the contribution shares and which components of pay they apply to. Confirm with the Social Security Fund before each payroll year.

Q5: What is the total cost to the employer beyond gross salary? A: Gross salary plus the employer's SSF share per the current SSF schedule. Print both on the slip so the true cost is visible.

Q6: When does the Nepali fiscal year run? A: From mid-July to mid-July (Shrawan to Ashadh), which matters for annual income tax reconciliation and reporting.