Payslip Template Guyana (Free Excel Download)

Guyana Payslip Template (Free Excel Download)

A ready-to-use payslip template for Guyanese employers, with the country's statutory deduction lines built in: NIS employee contributions on insurable earnings and PAYE income-tax withholding after the personal allowance. Copy it into Excel or Google Sheets and it is ready for your monthly payroll run.

How to Use This Template

1. Fill in the employer and employee header fields once — they stay the same every month.
2. Enter gross monthly earnings (basic salary plus allowances and overtime).
3. Apply the NIS and PAYE lines exactly as shown — the formulas are described beside each line.
4. Issue one copy to the employee and keep one for your payroll records.

Guyana Payslip Template

Employer: [Company Name] | NIS Employer Reg. No.: [] Employee: [Full Name] | NIS No.: [] TIN: [] | Designation: [] Pay Period: [Month / Year] | Payment Date: [DD/MM/YYYY]

Employer contributions (not deducted from employee):

Worked Example

Monthly gross salary: GYD 200,000 (no other allowances).

• NIS employee: 5.6% × 200,000 = GYD 11,200 (deducted)
• Personal allowance: GYD 130,000 a month (or one-third of gross income, whichever is greater — here 130,000)
• Chargeable income: 200,000 − 130,000 − 11,200 = GYD 58,800
• PAYE: withheld per the GRA tax tables on chargeable income (deducted)
• Net pay: 200,000 − 11,200 − PAYE
• NIS employer: 8.4% × 200,000 = GYD 16,800 (employer cost)
• Total employer cost: 200,000 + 16,800 = GYD 216,800 (8.4% on top of salary)

Statutory Notes for Guyana Payroll

• NIS is split 5.6% employee / 8.4% employer (14% total) on insurable earnings for employees aged 16–59.
• Insurable earnings are capped at GYD 280,000 a month (GYD 64,615 a week for weekly-paid staff) — apply each week's cap separately, never on a summed month.
• For employees over 60: no employee contribution is required and the employer rate drops to 1.5%.
• PAYE is withheld monthly by the employer using the GRA tax tables, after the monthly personal allowance (GYD 130,000 or one-third of gross income, whichever is greater) and the deductible NIS contribution.
• NIS schedules and remittances are due by the 15th of the month following the pay month.
• Wages must be paid at least monthly, in Guyanese dollars. Always verify current rates and thresholds with the NIS and the Guyana Revenue Authority before each payroll year.

Pro Tips

• Show the personal allowance on the slip. Employees taxed at seemingly odd effective rates calm down when they see the GYD 130,000 free pay and the NIS deduction applied before PAYE.
• Never add weeks together for the ceiling. Weekly-paid staff are capped at GYD 64,615 per week on its own — summing first and applying the monthly ceiling gives the NIS the wrong figure.
• Mind the over-60 rule. The 1.5% employer-only rate is easy to miss in payroll setups that apply 8.4% to everyone.
• NIS is never taken from the employer's share. The 8.4% is paid on top — deducting any of it from wages is the single mistake inspectors look for.
• Keep the NIS number on every slip. It is the identifier used on the monthly schedule submitted to the Scheme.

Frequently Asked Questions

Q1: What are the NIS rates on a Guyana payslip? A: 5.6% is deducted from the employee and 8.4% is paid by the employer, on insurable earnings up to GYD 280,000 a month, for employees aged 16 to 59.

Q2: Is the employer's NIS contribution deducted from the employee's salary? A: No. The 8.4% employer share is paid on top of gross earnings and never reduces take-home pay. Only the 5.6% employee share appears as a deduction.

Q3: What is the personal allowance for PAYE? A: GYD 130,000 a month, or one-third of gross income — whichever is greater. The employee's NIS contribution is also deductible before PAYE is calculated.

Q4: What happens to NIS for employees over 60? A: No employee contribution is required, and the employer contribution drops to 1.5% of insurable earnings.

Q5: When are NIS contributions due? A: Schedules and remittances must reach the National Insurance Scheme by the 15th of the month following the pay month.

Q6: What is the maximum NIS payable for one employee? A: On the GYD 280,000 monthly ceiling: GYD 15,680 from the employee and GYD 23,520 from the employer per month.