Non-Disclosure Agreement Template for Nonprofit Organizations

Non-Disclosure Agreement Template for Nonprofit Organizations

This Non-Disclosure Agreement (the "Agreement") is intended to protect the confidential information of [Your Nonprofit Organization Name] when sharing sensitive data with volunteers, contractors, or partner organizations. By signing this document, the receiving party agrees to maintain the privacy and security of all proprietary information disclosed during the course of their engagement.

Non-Disclosure Agreement

1. Parties This Agreement is entered into on [Date] by and between [Your Nonprofit Organization Name], located at [Your Organization Address] ("Disclosing Party"), and [Recipient Name], located at [Recipient Address] ("Receiving Party").

2. Definition of Confidential Information "Confidential Information" includes, but is not limited to, donor lists, financial records, strategic plans, proprietary software, volunteer contact information, and any other non-public information shared by the Disclosing Party in written, oral, or electronic form.

3. Obligations of Receiving Party The Receiving Party agrees to:

• Use the Confidential Information solely for the purpose of [Purpose of Engagement/Project].
• Maintain the strict confidentiality of the information and prevent unauthorized disclosure to third parties.
• Limit access to the Confidential Information to employees or agents who have a specific need to know and are bound by similar confidentiality obligations.

4. Exclusions Confidential Information does not include information that:

• Is or becomes publicly known through no fault of the Receiving Party.
• Was already in the possession of the Receiving Party prior to disclosure.
• Is required to be disclosed by law or court order.

5. Term This Agreement shall remain in effect for a period of [Number] years from the date of signature, or until the termination of the relationship between the parties, whichever is longer.

6. Return of Materials Upon request by the Disclosing Party, the Receiving Party shall promptly return or destroy all documents and electronic records containing Confidential Information.

7. Governing Law This Agreement shall be governed by the laws of the State/Province of [State/Province].

Signatures

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[Your Nonprofit Organization Name] Representative Name [Your Title] [Date]

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[Recipient Name] [Recipient Title/Role] [Date]

Pro Tips

• Specify the Purpose: Be as detailed as possible in Section 3 regarding the specific project or role to prevent "scope creep" with your data.
• Digital Signatures: Use secure e-signature platforms to track when the document was signed and stored.
• Regular Review: If you work with long-term volunteers or contractors, consider updating this agreement annually to ensure it aligns with current data privacy standards.

Execution and Signatures

This agreement is entered into by the parties identified below as of the Effective Date: [Date].

• Disclosing Party: [Full legal name]
• Receiving Party: [Full legal name]
• Effective Date: [Date]

Disclosing Party

• Signature: ______________________
• Name: [Full name]
• Title: [Job title]
• Date: [Date]

Receiving Party

• Signature: ______________________
• Name: [Full name]
• Title: [Job title]
• Date: [Date]

Frequently Asked Questions

Why do nonprofits need an NDA?

Nonprofits handle sensitive donor data, financial information, and strategic plans that, if leaked, could damage the organization's reputation or violate donor privacy expectations. An NDA provides a legal framework to protect these assets.

Does this agreement apply to volunteers?

Yes, it is highly recommended to have volunteers sign an NDA if they have access to donor databases, private contact lists, or internal financial documents.

What happens if the agreement is breached?

If a breach occurs, the Disclosing Party may seek legal remedies, including injunctive relief to stop further disclosure and potential damages for losses incurred due to the unauthorized release of information.

Can I modify this template?

Yes, this template is a starting point. You should consult with a legal professional in your jurisdiction to ensure the language meets specific local requirements and covers your organization's unique risks.