newborn photoshoot contract

Professional Newborn Photography Services Agreement

Instructions for Use

• Fill in all bracketed information with the specific details of your business and the client’s information.
• Review the cancellation and rescheduling policies to ensure they align with your current business practices before sending to the client.
• Both parties must sign and date the document, and each must retain a copy for their records.

1. Parties and Project Details

This Agreement is entered into on [Date] by and between: Photographer: [Photographer/Business Name], located at [Business Address] ("Photographer") Client: [Client Full Name(s)], located at [Client Address] ("Client")

Session Details:

• Date of Session: [Date]
• Location: [Studio Address or Location Name]
• Retainer Fee: $[Amount]
• Total Contract Price: $[Amount]

2. Services and Deliverables

Photographer agrees to provide professional photography services for the newborn session. Deliverables include [Number] high-resolution digital images, delivered via [Delivery Method, e.g., online gallery] within [Number] business days following the session.

3. Retainer and Payment

A non-refundable retainer of $[Amount] is required to secure the session date. The remaining balance of $[Amount] is due [Number] days prior to the session date. If the final balance is not paid by the due date, the Photographer reserves the right to cancel the session and retain the deposit.

4. Cancellation and Rescheduling

• Cancellation: If the Client cancels the session, the retainer is forfeited.
• Rescheduling: The Client may reschedule once with at least [Number] hours' notice, provided a new date is available within [Number] days of the original date.
• Illness: In the event of illness of the newborn or immediate family, the Photographer agrees to waive the rescheduling fee, provided notice is given as soon as possible.

5. Artistic Style and Cooperation

The Client acknowledges that the Photographer’s work is based on their unique artistic style. The Photographer is not responsible for the cooperation of the newborn or family members. The Photographer will use reasonable efforts to capture desired shots, but final results are subject to the subject's behavior.

6. Copyright and Usage

The Photographer retains the copyright to all images. The Client is granted a personal, non-commercial license to print and share images for personal use. Images may not be sold, altered, or submitted to contests without the Photographer’s written consent.

7. Limitation of Liability

In the unlikely event of total photographic failure (e.g., equipment malfunction, illness of the Photographer), the Photographer’s liability is limited to a full refund of all monies paid by the Client. The Photographer is not responsible for any consequential damages.

8. Safety and Conduct

The safety of the newborn is the highest priority. The Client agrees to assist the Photographer in maintaining a safe environment and to follow the Photographer’s instructions regarding posing and handling.

9. Acknowledgment

By signing below, the parties acknowledge they have read, understood, and agreed to the terms of this Agreement.

Photographer Signature: __________ Date: [] Printed Name: [] Title: [__________]

Client Signature: __________ Date: [] Printed Name: [] Title: [__________]

Disclaimer: This document is a general framework intended for informational purposes. It does not constitute legal advice. Laws regarding contracts vary by jurisdiction. You should consult with qualified legal counsel in your area to ensure this agreement complies with local regulations and fully protects your business interests.