menu planning form for child care facilities

Child Care Facility Weekly Nutritional Menu Plan

Instructions for Use

• Complete one form for each calendar week, ensuring all nutritional components meet the minimum requirements established by your local regulatory agency.
• Post a copy of the finalized, signed menu in a conspicuous location accessible to parents and guardians at least 48 hours prior to the start of the service week.
• Maintain the original signed copy in the facility’s administrative records for a minimum of [__________] years, or as otherwise required by state licensing mandates.

Parties and Facility Information

Facility Name: [] License Number: [] Menu Week Commencing: [] Director/Authorized Personnel: []

Operational Terms and Compliance

1. Nutritional Standards. The Facility warrants that all meals and snacks listed herein comply with the nutritional guidelines set forth by the [Name of Local/State Regulatory Body] and the USDA Child and Adult Care Food Program (CACAP), where applicable.
2. Allergen Management. All meals containing common allergens (e.g., peanuts, tree nuts, shellfish, dairy, soy, wheat, eggs) must be clearly identified. The Facility shall maintain a separate log of individual child allergies and dietary restrictions, which shall supersede this general menu for affected children.
3. Substitutions. In the event of supply chain disruptions or ingredient unavailability, the Facility reserves the right to provide a nutritionally equivalent substitution. Any significant deviation from this menu must be documented in the Daily Substitution Log.
4. Food Safety. All food items shall be stored, prepared, and served in accordance with state and local health department sanitation codes.
5. Record Retention. This document constitutes a legal record of nutritional provision and shall be made available for inspection by authorized licensing representatives upon request.

Weekly Menu Schedule

Acknowledgment and Authorization

I, the undersigned, certify that the information provided above accurately reflects the nutritional program for the designated week and complies with all applicable health and safety regulations.

Signature: __________ Printed Name: [] Title: [] Date: [__________]

DISCLAIMER: This document is a general framework intended for informational purposes only. It does not constitute legal advice. Child care regulations vary significantly by jurisdiction. Consult with qualified legal counsel or your local licensing agency to ensure full compliance with specific state and federal requirements.