Letter of Intent Template for Grant

LETTER OF INTENT: GRANT FUNDING PROPOSAL

Document Control

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction/Scope: [Governing Jurisdiction/State]

LEGAL NOTICE AND DISCLAIMER

This Letter of Intent ("LOI") is a non-binding expression of interest, except where expressly stated as "Binding Provisions" (Confidentiality, Exclusivity, and Governing Law). This document does not constitute a formal grant agreement or a commitment to fund. The parties acknowledge that any final grant allocation is contingent upon the successful completion of due diligence, final board approval, and the execution of a definitive Grant Agreement.

1. PARTIES

This LOI is entered into by and between:

• Grantor: [Full Legal Name of Grantor], located at [Full Address] ("Grantor").
• Grantee: [Full Legal Name of Grantee], located at [Full Address] ("Grantee").

2. PURPOSE AND SCOPE

The Grantee intends to apply for, and the Grantor considers awarding, a grant in the amount of [Currency and Amount] to support the project titled: [Project Title] ("Project").

3. OPERATIVE TERMS

1. Project Timeline: The Project is scheduled to commence on [Start Date] and conclude on [End Date].
2. Use of Funds: Grant funds shall be utilized exclusively for [Specific Purpose/Budget Category], subject to the Grantor’s oversight and audit rights.
3. Reporting Requirements: Grantee agrees to provide [Frequency: e.g., Quarterly] narrative and financial reports verifying the expenditure of funds and Project progress.
4. Non-Binding Intent: Except for Sections 4, 5, and 6, this LOI serves as an outline of mutual interest and creates no legal obligation to provide funding.
5. Confidentiality (Binding): Both parties agree to maintain the strict confidentiality of all proprietary, technical, and financial information exchanged during the application process.
6. Governing Law (Binding): This LOI shall be governed by and construed in accordance with the laws of [Jurisdiction].

4. TERMINATION

Either party may terminate the discussions related to this LOI upon [Number] days' written notice to the other party, without liability, provided the confidentiality obligations survive such termination.

5. SIGNATURES AND ACKNOWLEDGMENT

In witness whereof, the parties have caused this LOI to be executed by their duly authorized representatives as of the Effective Date.

FOR GRANTOR: Signature: __________________________ Printed Name: [Name] Title: [Title] Date: [Date]

FOR GRANTEE: Signature: __________________________ Printed Name: [Name] Title: [Title] Date: [Date]

STEP-BY-STEP EXECUTION GUIDE

• Review and Customize: Populate all bracketed fields with precise legal entity names (as registered in their respective jurisdictions) to ensure enforceability of the binding clauses.
• Authorized Signatory Verification: Ensure the individuals signing hold corporate authority (e.g., CEO, Director, or authorized Officer) to bind the entities to the confidentiality and exclusivity clauses.
• Transmission and Archival: Distribute the executed document via secure, trackable electronic means (e.g., DocuSign or encrypted email). Retain a digital copy in the "Corporate Governance/Grants" folder for audit readiness.
• Transition to Definitive Agreement: Use the milestones defined in Section 3 as the primary framework for the "Scope of Work" (SOW) when drafting the final, legally binding Grant Agreement.