Letter of Intent Sample for Volunteer Work

LETTER OF INTENT (LOI): VOLUNTEER SERVICE ENGAGEMENT

Document Control

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction/Scope: [State/Province/Country]

LEGAL NOTICE AND DISCLAIMER

This document is a formal expression of intent to provide volunteer services. It is not an employment contract. The Volunteer acknowledges that the services provided are strictly on a voluntary basis, without expectation of compensation, benefits, or employment status, in accordance with applicable labor laws and the Fair Labor Standards Act (FLSA) (or equivalent local statute). This document constitutes a binding agreement regarding confidentiality, liability, and operational conduct.

1. PARTIES

• Organization: [Organization Legal Name], located at [Organization Address] ("Organization").
• Volunteer: [Full Legal Name], residing at [Volunteer Address] ("Volunteer").

2. SCOPE OF ENGAGEMENT

The Volunteer agrees to provide services as defined in Exhibit A (the "Service Description"). The Volunteer represents that they possess the skills, certifications, and physical capacity required to perform the tasks described.

3. STATUS AND COMPENSATION

The Volunteer understands and agrees that: 3.1. They are not an employee, independent contractor, or agent of the Organization. 3.2. They are not entitled to wages, benefits, unemployment insurance, or workers’ compensation. 3.3. They are not eligible for reimbursement of expenses unless specifically pre-authorized in writing by an authorized Organization representative.

4. INTELLECTUAL PROPERTY & CONFIDENTIALITY

4.1. Work Product: All work, designs, data, and materials created by the Volunteer during the term of this engagement shall be the sole and exclusive property of the Organization. 4.2. Confidentiality: The Volunteer shall maintain strict confidentiality regarding all proprietary information, trade secrets, and non-public data accessed during the engagement. This obligation survives the termination of this agreement.

5. LIABILITY, WAIVER, AND RELEASE

The Volunteer hereby releases, waives, and discharges the Organization, its officers, and employees from any and all liability, claims, or demands arising out of or related to any loss, damage, or injury (including death) that may be sustained by the Volunteer while participating in volunteer activities, whether caused by the negligence of the Organization or otherwise.

6. TERMINATION

Either party may terminate this agreement at any time, with or without cause, upon written notice to the other party. The Organization reserves the right to terminate the Volunteer’s engagement immediately for misconduct or breach of policy.

7. GOVERNING LAW

This agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified in the Document Control header.

EXECUTION BLOCK

FOR THE ORGANIZATION: Signature: __________________________ Printed Name: [Authorized Signatory Name] Title: [Title] Date: [Date]

FOR THE VOLUNTEER: Signature: __________________________ Printed Name: [Full Legal Name] Date: [Date]

STEP-BY-STEP EXECUTION GUIDE

1. Drafting: Fill all bracketed [...] fields with precise legal names and addresses. Attach an "Exhibit A" document clearly listing specific duties, hours, and project milestones to ensure scope clarity.
2. Review: Ensure the Volunteer has read the Liability, Waiver, and Release clause (Section 5). If the volunteer engagement involves hazardous tasks or minors, append a specific "Assumption of Risk" addendum.
3. Execution: Ensure both parties sign in wet ink or use a secure, e-signature platform (e.g., DocuSign, Adobe Sign) that provides a tamper-evident audit trail.
4. Retention: Maintain the executed LOI in the Organization’s digital records for the duration of the engagement plus the applicable statute of limitations for contract disputes in your jurisdiction (typically 3–6 years).