Letter of Intent Sample for School Deped

LETTER OF INTENT: PARTNERSHIP/PROJECT PROPOSAL (DEPED)

DOCUMENT CONTROL

• Effective Date: [DD/MM/YYYY]
• Version: 1.0
• Jurisdiction: Republic of the Philippines / Department of Education (DepEd)
• Scope: Memorandum of Agreement (MoA) Pre-cursor

OFFICIAL NOTICE & DISCLAIMER

This document serves as a non-binding expression of interest (unless otherwise specified in subsequent definitive agreements) to formalize a partnership with the Department of Education (DepEd). It is intended to outline the preliminary intent and operational framework for a proposed project. Parties acknowledge that this letter does not constitute a legally binding obligation to enter into a contract until a formal Memorandum of Agreement (MoA) or Service Level Agreement (SLA) is signed by authorized representatives in accordance with DepEd Order No. 40, s. 2015, or current relevant procurement/partnership guidelines.

1. PARTIES

Proponent: [Full Legal Name of Individual/Organization] Office/Agency: Department of Education - [Division/Region/School Name] Represented by: [Name of Authorized DepEd Official/Principal]

2. OPERATIVE CLAUSES

1. PURPOSE & OBJECTIVE: The Proponent hereby manifests the intent to provide [Nature of Assistance/Project Title] to [Specific School/Office]. The primary objective is to support the educational mandate by [Briefly state the goal, e.g., facility renovation, digital literacy training, etc.].

2. SCOPE OF WORK: The Proponent commits to the following deliverables:

• [Item 1: e.g., Provision of 50 desktop units]
• [Item 2: e.g., Maintenance and technical support for 24 months]
• [Item 3: e.g., Training for 10 faculty members]

3. COMPLIANCE & GOVERNANCE: The Proponent agrees to adhere to the DepEd Guidelines on Partnerships (Adopt-a-School Program) and ensures that all materials/services provided meet safety and quality standards defined by the Bureau of Learning Resources or relevant regulatory bodies.

4. FINANCIAL RESPONSIBILITY: The Proponent assumes full responsibility for the cost of the project outlined herein. No financial liability or obligation shall be imposed upon the Department of Education unless otherwise stipulated in a separate, notarized agreement.

5. TERM & TERMINATION: This intent remains valid for [Number] months from the date of execution. Either party may terminate the partnership process upon [Number] days’ written notice without penalty, provided that ongoing commitments to students are not compromised.

3. SIGNATURES & ACKNOWLEDGMENT

FOR THE PROPONENT:

[Signature over Printed Name] [Title/Position] [Date]

CONFORMED BY (DEPED OFFICE):

[Signature over Printed Name] [Designation/Title] [Date]

4. STEP-BY-STEP EXECUTION GUIDE

1. Verification of Authority: Before signing, verify that the DepEd representative (e.g., School Principal, Schools Division Superintendent) has the delegated authority to accept the specific donation or partnership based on the project’s total valuation.
2. Due Diligence: Attach the project proposal, including itemized costs and technical specifications, as an Annex to this letter. Ensure all materials meet DepEd’s "no political endorsement" and "child protection" compliance standards.
3. Formal Transmittal: Submit this document in triplicate (Proponent copy, School/Division copy, and Regional Office file) via official registry or courier with a receiving stamp.
4. Conversion to MoA: Once the intent is accepted, immediately initiate the drafting of a formal Memorandum of Agreement (MoA), as this Letter of Intent is a preliminary instrument and does not replace the legal safeguards required for government-private partnerships.