Letter of Intent Sample for Scholarship

LETTER OF INTENT (LOI): SCHOLARSHIP AWARD PROGRAM

DOCUMENT CONTROL

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction: [State/Country]
• Scope: Academic Scholarship Funding & Compliance

LEGAL DISCLAIMER & NOTICE

This document is a template for an expression of intent. It is not an offer of a binding contract until formal execution of a Scholarship Agreement. Consult with local counsel to ensure compliance with relevant education codes, tax laws, and non-discrimination statutes. All scholarship awards are subject to availability of funds and verification of eligibility.

1. PARTIES

• Grantor: [Name of Organization/Foundation], a [Legal Structure, e.g., 501(c)(3) Corporation] having its principal place of business at [Address] (“Grantor”).
• Recipient: [Full Legal Name of Applicant], residing at [Address] (“Recipient”).

2. PURPOSE

This Letter of Intent (“LOI”) outlines the mutual understanding regarding the potential award of a scholarship grant to the Recipient for the pursuit of higher education at [Name of Educational Institution].

3. OPERATIVE TERMS

1. Grant Amount: Subject to final verification, Grantor intends to provide a scholarship in the amount of [Currency/Amount] to be disbursed for the [Semester/Academic Year].
2. Disbursement Method: Funds shall be disbursed directly to the bursar’s office of the educational institution, unless otherwise mandated by Grantor policy.
3. Performance Requirements: Recipient must maintain a minimum GPA of [Numeric Value] and remain in good standing with the institution throughout the term of this award.
4. Reporting: Recipient agrees to provide periodic academic transcripts and an annual impact statement to the Grantor upon request.
5. Termination: Grantor reserves the right to terminate funding if the Recipient ceases enrollment, engages in conduct violating the institution’s code of ethics, or fails to meet specified academic benchmarks.
6. Confidentiality: Both parties agree to maintain the privacy of the financial details and personal data exchanged under this LOI, subject to applicable data protection laws.

4. NON-BINDING NATURE

Except for the provisions concerning Confidentiality (Section 3.6), this LOI serves as a statement of intent and does not constitute a legally binding obligation to fund. A binding commitment is contingent upon the execution of a definitive Scholarship Award Agreement by authorized representatives of both parties.

5. ACKNOWLEDGMENT & SIGNATURES

FOR THE GRANTOR: Signature: __________________________ Printed Name: [Name] Title: [Title] Date: [Date]

FOR THE RECIPIENT: Signature: __________________________ Printed Name: [Full Legal Name] Date: [Date]

6. EXECUTION GUIDE

1. Verification: Complete all bracketed fields with absolute accuracy. Discrepancies between this document and the final Scholarship Award Agreement will result in disbursement delays.
2. Review: Ensure that the Recipient’s social security number or tax identification number is stored in a separate, encrypted file—do not include sensitive PII directly in this document.
3. Execution: Ensure both parties sign and date the document in the presence of a witness or via a verified electronic signature platform (e.g., DocuSign, Adobe Sign) for audit trails.
4. Record Retention: Retain the original signed copy in the Grantor’s internal records for a period of seven (7) years to satisfy potential tax audit requirements.