Letter of Intent Sample for Retaining Points in Ranking

LETTER OF INTENT: PRESERVATION OF PERFORMANCE RANKING AND ACCRUED POINTS

1. DOCUMENT CONTROL

• Effective Date: [Insert Date]
• Version: 1.0
• Jurisdiction: [Insert State/Country Governing Law]
• Scope: Retention of accumulated performance metrics/points pursuant to [Insert Program/Contract Name]

2. LEGAL NOTICE & DISCLAIMER

NOTICE: This Letter of Intent ("LOI") serves as a formal declaration of intent to preserve standing. This document does not constitute a waiver of any underlying contractual obligations or program terms. Compliance is subject to the review and approval of [Company Name]’s Legal/Operations Department. Execution of this document does not guarantee the permanence of points if such retention violates regulatory requirements or governing program bylaws.

3. PARTIES

• Retaining Party: [Full Legal Name of Participant/Entity] (“Participant”)
• Administering Entity: [Company Name] (“Company”)
• Reference ID/Account Number: [Insert ID]

4. OPERATIVE CLAUSES

1. DECLARATION OF INTENT. Participant hereby formally notifies Company of the intent to retain, preserve, and carry over [Number of Points] performance points (“Points”) currently held within the Company’s ranking infrastructure.

2. BASIS OF RETENTION. Participant asserts that these Points were accrued under the conditions specified in [Insert Relevant Contract/Agreement Section] and remain valid, non-forfeited, and earned in accordance with operational standards as of [Date].

3. NON-WAIVER AND PRESERVATION. Participant expressly reserves all rights, titles, and interests in the Points. Participant acknowledges that the transfer or retention of these Points is subject to the Company’s "Points Audit Policy" and verification of account status.

4. DISPUTE RESOLUTION. Any disagreement regarding the valuation or retention of the Points shall be submitted to binding arbitration in [Insert City/State] under the rules of the American Arbitration Association (or equivalent local body).

5. GOVERNING LAW. This LOI shall be governed by and construed in accordance with the laws of [Insert Jurisdiction], without regard to its conflict of law principles.

5. SIGNATURE & ACKNOWLEDGMENT

PARTICIPANT: By: ___________________________ Print Name: [Name] Title: [Title] Date: [Date]

COMPANY (ACKNOWLEDGMENT OF RECEIPT): By: ___________________________ Print Name: [Name] Title: [Title] Date: [Date]

6. STEP-BY-STEP EXECUTION GUIDE

1. Verification: Cross-reference the "Points" amount claimed against your most recent official performance statement or ledger to ensure an exact numerical match before drafting.
2. Formal Transmission: Send the completed, signed document via certified mail or encrypted corporate document management portal to the specific department managing your ranking/loyalty program.
3. Request Acknowledgement: Demand a written "Notice of Receipt" or a digital timestamp confirmation from the Company to establish a paper trail should the Points be erroneously purged during a system update.
4. Audit Integration: Attach a digital copy of your last performance report as an "Exhibit A" to this LOI to provide the Company with the evidentiary foundation required to process the retention request immediately.