Letter of Intent Sample for Promotion Deped

LETTER OF INTENT: APPLICATION FOR PROMOTION

Document ID: HR-PROM-DEPED-2024
Effective Date: [Insert Date]
Version: 1.0
Jurisdiction: Department of Education (DepEd) Philippines

1. LEGAL NOTICE / COMPLIANCE DISCLAIMER

This document serves as a formal manifestation of intent and is subject to the merit selection and promotion policies established under the DepEd Rationalization Program and Civil Service Commission (CSC) mandates. Submission of this document does not constitute an offer of promotion or an amendment to existing employment contracts. All data provided herein is subject to verification against the applicant's official 201 File.

2. IDENTIFICATION OF PARTIES

To: [Name of Schools Division Superintendent/Appointing Authority]
Position: [Title of Appointing Authority]
Office: [Name of Division/Office]

From:
Name: [Full Legal Name of Applicant]
Current Position: [Current Designation/Plantilla Item Number]
Current Station: [Name of School/Office]

3. OPERATIVE CLAUSES

1. DECLARATION OF INTENT: I, [Full Legal Name], hereby formally express my intent to apply for the position of [Target Position Title] with Item Number [Insert Item Number], as per the Vacancy Announcement published on [Date of Publication].

2. QUALIFICATION COMPLIANCE: I certify that I meet the minimum Qualification Standards (QS) set by the Civil Service Commission and DepEd for the target position, including:

   • Education: [Degree/Major]
   • Training: [Relevant Training Hours/Certifications]
   • Experience: [Years of Relevant Experience]
   • Eligibility: [License/Professional Eligibility]

3. VERACITY OF SUBMISSIONS: I attest that all documents attached to this Letter of Intent—including but not limited to the Personal Data Sheet (PDS), Performance Ratings (IPCRF), and Proof of Accomplishments—are true, accurate, and authentic. I acknowledge that any misrepresentation or falsification of data shall be sufficient grounds for disqualification and potential administrative liability under existing civil service rules.

4. CONFORMITY TO PROCESS: I agree to abide by the policies of the Human Resource Merit Promotion and Selection Board (HRMPSB). I submit to the scheduled evaluative processes, including but not limited to: Competency-Based Assessments, Behavioral Event Interviews (BEI), and document verification.

5. NON-WAIVER: I acknowledge that this letter initiates the application process and that the final decision rests with the Appointing Authority based on the recommendation of the HRMPSB.

4. SIGNATURES & ACKNOWLEDGMENT

Applicant Signature:

Printed Name: [Full Legal Name]
Date: [Date]

Received by (HR/Records Officer):

Printed Name: [Name of Receiving Officer]
Date/Time Received: [Date/Time]

5. EXECUTION GUIDE

• Document Validation: Ensure all bracketed information aligns exactly with the latest DepEd Vacancy Announcement (check for the correct Item Number and required QS).
• Packet Integration: This Letter of Intent must serve as the cover document for your formal "Promotion Portfolio." Sequence attachments chronologically as listed in the DepEd Omnibus Rules on Appointments and Other Human Resource Actions (ORAOHRA).
• Verification: Before submission, have your immediate supervisor initial your IPCRF/Performance Ratings to ensure they match the data logged in the division records.
• Filing/Receipt: Always secure a "received" copy of this document. Ensure the Receiving Officer stamps the date and time, as this establishes your legal timeline for the application process.