Letter of Intent Sample for Ojt Students

LETTER OF INTENT (LOI) FOR INTERNSHIP / ON-THE-JOB TRAINING

DOCUMENT CONTROL

• Effective Date: [Insert Date]
• Document Version: 1.0
• Jurisdiction/Scope: [Insert State/Province/Country]

1. LEGAL DISCLAIMER

This document constitutes a non-binding expression of intent, except for the clauses pertaining to Confidentiality, Intellectual Property, and Data Privacy, which shall remain legally enforceable upon execution. This template is provided for informational purposes; it does not constitute formal legal advice. Parties are advised to consult with internal counsel to ensure compliance with specific jurisdictional labor statutes governing intern classification and minimum wage requirements.

2. IDENTIFICATION OF PARTIES

This Letter of Intent ("LOI") is entered into by and between:

• HOST ORGANIZATION: [Company Name], a corporation organized and existing under the laws of [Jurisdiction], with its principal place of business at [Company Address] ("Company").
• STUDENT APPLICANT: [Full Legal Name], residing at [Student Address], currently enrolled in [Degree/Program Name] at [Educational Institution Name] ("Applicant").

3. OPERATIVE CLAUSES

1. Objective: The Applicant intends to undertake an On-the-Job Training (OJT) program to fulfill academic requirements, and the Company intends to provide supervised professional exposure in the department of [Department Name].
2. Duration: The internship period shall commence on [Start Date] and terminate on [End Date]. Total hours allocated for this program are [Number of Hours].
3. Nature of Relationship: The Applicant acknowledges that this arrangement is for educational purposes. It does not constitute an offer of employment, nor does it create an employer-employee relationship under applicable labor laws. No salary, benefits, or insurance coverage is implied unless mandated by local statute.
4. Confidentiality: During and after the term, the Applicant shall maintain strict confidentiality regarding all proprietary information, trade secrets, and client data accessed during the OJT.
5. Intellectual Property: All work products, research, documents, or code generated by the Applicant during the term shall be deemed "work-for-hire" and remain the exclusive property of the Company.
6. Conduct and Compliance: The Applicant agrees to adhere to all internal policies, safety protocols, and codes of conduct of the Company. Failure to comply may result in the immediate termination of the OJT.
7. Termination: Either party may terminate this LOI with [Number] days' written notice to the other party.

4. SIGNATURES AND ACKNOWLEDGMENT

FOR THE COMPANY: Signature: __________________________ Printed Name: [Authorized Signatory Name] Title: [e.g., HR Manager / Department Head] Date: ________________

FOR THE APPLICANT: Signature: __________________________ Printed Name: [Student Legal Name] Date: ________________

5. STEP-BY-STEP EXECUTION GUIDE

• Customization: Review the "Nature of Relationship" clause against your local labor board regulations. If local law requires specific stipends or insurance riders for interns, amend Clause 3 to include those terms explicitly.
• Verification: Ensure the Applicant provides a signed endorsement or "Endorsement Letter" from their Educational Institution's Internship Coordinator prior to signing this LOI.
• Execution: Both parties must sign two (2) original copies. Each party shall retain one (1) executed original for their respective records.
• Onboarding Integration: Attach this signed LOI to the internal Human Resources onboarding file and verify that the Applicant has signed an ancillary Non-Disclosure Agreement (NDA) if they will handle highly sensitive trade data.