Letter of Intent Sample for Mayor

LETTER OF INTENT: MUNICIPAL PARTNERSHIP & PROJECT DEVELOPMENT

DOCUMENT CONTROL

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction: [City/Municipality], [State/Province]
• Scope: Preliminary Expression of Interest for [Project Name/Initiative]

1. OFFICIAL NOTICE & COMPLIANCE DISCLAIMER

LEGAL NOTICE: This Letter of Intent ("LOI") is a formal expression of interest and does not constitute a legally binding commitment to enter into a definitive agreement, except as explicitly stated in Clauses 4 (Confidentiality) and 5 (Exclusivity/Governing Law). This document is subject to the review and approval of the [City/Municipality] Council, Office of the City Attorney, and all relevant regulatory bodies. No financial liability or operational obligation is created until a Final Definitive Agreement is executed by both Parties.

2. PARTIES

• PROPOSER: [Company/Entity Name], a [Entity Type, e.g., LLC] organized under the laws of [Jurisdiction], with its principal office located at [Full Address] ("Proposer").
• MUNICIPALITY: The Office of the Mayor of [City/Municipality], located at [City Hall Address] ("Municipality").

3. OPERATIVE TERMS & PROJECT FRAMEWORK

1. Project Objective: The Proposer intends to engage in a collaborative effort with the Municipality to execute [Project Name]. The objective includes [concise 1-sentence summary of scope].
2. Proposed Investment/Resource Allocation: The Proposer anticipates an initial capital investment/operational commitment of [Amount/Resource Description] subject to due diligence.
3. Municipality Obligations: The Municipality agrees to facilitate access to [Permits/Zoning/Data/Infrastructure] required for the Proposer to conduct a formal feasibility study.
4. Confidentiality: Both Parties agree to maintain the confidentiality of all non-public information exchanged during the negotiation period and shall not disclose such information to third parties without prior written consent, unless required by public records laws (e.g., FOIA).
5. Exclusivity: The Municipality grants the Proposer an exclusivity period of [Number] days from the Effective Date to negotiate the terms of a Definitive Agreement.
6. Non-Binding Nature: Except for Clauses 4 and 5, this LOI is non-binding and intended solely as a framework for further negotiation.

4. SIGNATURES & ACKNOWLEDGMENT

FOR THE PROPOSER: Signature: __________________________ Printed Name: [Name] Title: [Title] Date: [Date]

FOR THE MUNICIPALITY: Signature: __________________________ Printed Name: [Name of Mayor] Title: Mayor, [City/Municipality] Date: [Date]

5. EXECUTION & ENFORCEMENT GUIDE

• Step 1: Legal Review: Prior to submission, ensure that the scope of work described in Clause 3.1 aligns with existing municipal procurement policies and the specific city charter requirements for unsolicited proposals.
• Step 2: Formal Transmittal: Submit the signed LOI via the Office of the Mayor's Clerk or the City Manager’s office. Maintain a "Received" timestamp/docket number to ensure the Exclusivity Period (Clause 3.5) is legally verifiable.
• Step 3: Public Disclosure Compliance: As a communication to a public official, acknowledge that this document may become part of the public record under state-level Sunshine Laws. Redact proprietary trade secrets before submission if permitted by local statute.
• Step 4: Transition to Definitives: Upon receipt of acknowledgment, immediately initiate the formal "Request for Proposals" (RFP) or "Memorandum of Understanding" (MOU) drafting phase, utilizing the terms in this LOI as the foundational boilerplate for the final contract.