Letter of Intent Sample for Lgu

LETTER OF INTENT (LOI) – PUBLIC-PRIVATE PARTNERSHIP

1. DOCUMENT CONTROL

• Document Title: Letter of Intent for Project Proposal / Collaboration
• Effective Date: [Insert Date]
• Version: 1.0
• Jurisdiction/Scope: [Insert LGU Municipality/City/Province], Philippines (or relevant jurisdiction)

2. LEGAL NOTICE & DISCLAIMER

LEGAL NOTICE: This Letter of Intent (LOI) is intended solely as an expression of interest and an outline of the preliminary terms under which [Company Name] ("Proponent") proposes to enter into a formal agreement with [Name of Local Government Unit] ("LGU"). This document does not constitute a legally binding contract, except for the clauses specifically designated as "Binding" herein. No obligation shall exist unless and until a Definitive Agreement is executed by the authorized signatories of both parties.

3. IDENTIFICATION OF PARTIES

• Proponent: [Company Name], a corporation duly organized under the laws of [Jurisdiction], with principal office at [Company Address].
• Local Government Unit (LGU): [Name of LGU/Office of the Mayor], represented by [Name of Official], in their capacity as [Title], located at [LGU Address].

4. OPERATIVE CLAUSES

1. Objective: The Proponent intends to submit a formal proposal for [Project Name/Title] to address the following LGU requirement: [Briefly state LGU need or objective].
2. Scope of Work: The Proponent intends to provide [detailed services/goods/infrastructure] as defined in the attached Preliminary Project Scope (Annex A).
3. Term: This LOI shall remain valid for a period of [Number] days from the Effective Date, during which the parties agree to negotiate in good faith.
4. Exclusivity/Non-Binding Nature: Except for the "Confidentiality" and "Governing Law" clauses, this LOI is non-binding. Either party may terminate discussions at any time without liability.
5. Confidentiality (Binding): The parties agree to hold all proprietary, technical, and financial data exchanged during the negotiation period in strict confidence. Neither party shall disclose the contents of this LOI to third parties without prior written consent, except as required by law or the Freedom of Information (FOI) Act.
6. Governing Law (Binding): This LOI shall be governed by the laws of [Jurisdiction]. Any disputes arising from the binding provisions shall be settled through the appropriate courts of [Venue].

5. EXECUTION BLOCK

FOR THE PROPONENT: Signature: __________________________ Printed Name: [Name] Title: [Title] Date: [Date]

FOR THE LGU: Signature: __________________________ Printed Name: [Name] Title: [Title] Date: [Date]

6. STEP-BY-STEP EXECUTION GUIDE

• Step 1: Due Diligence & Validation: Before signing, ensure the project falls under the LGU’s authorized mandate (e.g., Local Government Code of 1991 for PH). Attach a brief Concept Paper (Annex A) to provide technical context.
• Step 2: Formal Endorsement: Ensure the signatory on behalf of the LGU is the Local Chief Executive (Mayor/Governor) or a designated representative with a Sangguniang resolution or Executive Order granting them authority to enter into preliminary negotiations.
• Step 3: Filing & Tracking: File the signed LOI with the Office of the Secretary to the Sanggunian or the Bids and Awards Committee (BAC) Secretariat. Maintain a receiving copy stamped "Received" with a timestamp to initiate the formal procurement or Public-Private Partnership (PPP) evaluation process.
• Step 4: Transition to Definitive Agreement: Upon acceptance of this LOI, move immediately to draft a Memorandum of Agreement (MOA) or Joint Venture Agreement (JVA) that includes specific performance metrics, milestones, and dispute resolution mechanisms.