Letter of Intent Sample for Job Transfer

LETTER OF INTENT: INTERNAL POSITION TRANSFER

DOCUMENT CONTROL

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction: [State/Province/Country]
• Scope: Intra-organizational Mobility

LEGAL DISCLAIMER

This Letter of Intent (LOI) serves as a formal expression of interest and intent to initiate an internal transfer process. This document does not constitute an offer of employment, a modification of existing employment terms, or a guarantee of transfer. All transfers are subject to organizational approval, performance vetting, and successful completion of the formal onboarding process as defined by Human Resources.

1. PARTIES AND DEFINITIONS

• Employee: [Full Legal Name], currently serving as [Current Job Title] at [Current Department/Branch].
• Employer: [Company Name], a legal entity organized under the laws of [Jurisdiction].
• Target Position: [Desired Job Title] within [Target Department/Branch].

2. OPERATIVE CLAUSES

2.1 Expression of Intent: The Employee hereby formally submits this notice of intent to seek an internal transfer to the Target Position.

2.2 Current Obligations: The Employee acknowledges that until the official transfer date is ratified in writing by both the current and receiving departments, they remain bound by all existing employment agreements, non-disclosure obligations, and performance KPIs of their current role.

2.3 Performance Vetting: The Employee consents to a comprehensive review of their personnel file, including but not limited to performance appraisals, disciplinary records, and attendance history, as a condition precedent to transfer approval.

2.4 Transition Protocol: Should the transfer be approved, the Employee agrees to execute a formal knowledge transfer (KT) plan to ensure continuity of operations within their current department, adhering to the timeline established by current management.

2.5 Compensation and Benefits: The Employee acknowledges that the Target Position may involve a restructure of compensation, benefits, and grade level. Any adjustments to remuneration shall be outlined in a subsequent Amendment to Employment Agreement, which shall supersede this LOI.

3. SIGNATURE AND ACKNOWLEDGMENT

By signing below, the parties signify their intent to initiate the transfer evaluation process in accordance with corporate policy.

Employee Signature: __________________________ Date: [Date] Printed Name: [Full Legal Name]

Department Head (Current) Signature: __________________________ Date: [Date] Printed Name: [Name and Title]

HR Representative Signature: __________________________ Date: [Date] Printed Name: [Name and Title]

4. EXECUTION AND ENFORCEMENT GUIDE

1. Authorization: Ensure all placeholders are finalized. Print three (3) copies: one for the Employee, one for the current Department Head, and one for the Human Resources personnel file.
2. Submission: Submit this document directly to Human Resources. Do not attempt to initiate a transfer via verbal request, as this document acts as the official "audit trail" for internal mobility compliance.
3. Conflict Resolution: Should the current Department Head deny the transfer due to business necessity, this document provides the framework for scheduling an exit date that satisfies both operational continuity and the Employee’s career progression.
4. Integration: Upon approval, HR must attach this LOI to the finalized Job Transfer Agreement (the formal contract addendum) to maintain a complete lifecycle record of the Employee’s tenure.