Letter of Intent Sample for Internal Job Application

INTERNAL POSITION APPLICATION: LETTER OF INTENT (LOI)

DOCUMENT CONTROL

• Effective Date: [DD/MM/YYYY]
• Version: 1.0
• Jurisdiction: [State/Province, Country]
• Scope: Internal Human Capital Mobility & Talent Acquisition

LEGAL NOTICE & COMPLIANCE DISCLAIMER

This document constitutes a formal expression of interest regarding an internal vacancy. It is not an employment contract, nor does it guarantee an offer of transfer or promotion. Submission of this document acknowledges compliance with [Company Name] internal mobility policies, including but not limited to, current performance standing and tenure requirements. All information provided herein is subject to verification by Human Resources.

1. PARTIES & IDENTIFICATION

APPLICANT: [Full Legal Name] | Employee ID: [ID Number] CURRENT POSITION: [Current Job Title] | Department: [Current Dept] TARGET POSITION: [Target Job Title] | Job Requisition ID: [Req ID] COMPANY: [Company Name] (the "Company")

2. OPERATIVE CLAUSES

2.1 Expression of Interest. The Applicant formally declares their intent to apply for the Target Position identified above. The Applicant affirms they have reviewed the job description and meet the minimum qualifications prescribed by the Company.

2.2 Performance Eligibility. The Applicant warrants that they are currently in good standing, are not subject to a Performance Improvement Plan (PIP) or active formal disciplinary action, and have met the minimum tenure requirements stipulated in the Employee Handbook.

2.3 Disclosure of Conflicts. The Applicant confirms that this application does not create a conflict of interest with their current duties. Any potential overlap in duties between the current and target roles must be disclosed to Human Resources prior to the execution of this LOI.

2.4 Authorization for Records Review. The Applicant hereby authorizes the HR Department to review their personnel file, including performance appraisals, disciplinary history, and time/attendance records, solely for the purpose of evaluating candidacy for the Target Position.

2.5 Confidentiality. The Applicant agrees to maintain strict confidentiality regarding this application process, communicating only with the relevant Hiring Manager and HR representatives as required by the company’s internal recruiting protocols.

3. ACKNOWLEDGMENT & EXECUTION

By signing below, the Applicant acknowledges that any misrepresentation of facts or failure to disclose material information may result in disqualification from the selection process or, if discovered post-appointment, disciplinary action up to and including termination of employment.

APPLICANT SIGNATURE: __________________________________ PRINTED NAME: [Full Legal Name] DATE: [DD/MM/YYYY]

HR/RECRUITING ACKNOWLEDGMENT (Optional): RECEIVED BY: __________________________________ DATE: [DD/MM/YYYY]

4. STEP-BY-STEP EXECUTION GUIDE

1. Compliance Verification: Before finalizing, access your internal intranet or HR portal to verify that you meet the specific "Eligibility Requirements" (e.g., minimum 6-12 months in current role) mandated by the [Company Name] internal transfer policy.
2. Notification Strategy: Ensure your current direct supervisor is aware of your intent to apply per internal policy guidelines (where required). Failure to notify a current manager when protocol dictates may result in automatic disqualification.
3. Digital Submission: Save this document in PDF format. Submit the completed and signed file directly through the Company’s official Applicant Tracking System (ATS) or via email to the designated HR Business Partner as instructed in the job posting.
4. Audit Trail: Retain a copy of the executed document for your personal employment records to ensure visibility in the event of administrative error during the transition process.